Nursing Admin. Scheduler - Staff FT Variable

About the role

Under the supervision of the NOPS Director or designee, assist in planning, organizing, implementing and evaluating the activities occurring in the administration department by performing facilitator duties and maintain the physical environment of the area.

Responsibilities

• Draft schedule is distributed to the unit in a timely manner.
• Assists Director with annual vacation requests, seniority lists, holiday rotations, and posts upon completion.
• All final schedules are placed in schedule book and also emailed to nursing ops.
• Master schedules are completed accurately and timely.
• Assists in updating current unit schedule with changes, switches, and additions.
• Checks the daily summary against the clocking of the employees in the e-time.
• Makes corrections as posted in the Employee E-Time Correction sheets.
• Reminds the employees of fallouts in the e-time.
• After the daily summary is reconciled, after the director checks the hours, then assists in posting the results in the labor productivity.
• Reports any unusual findings, fall outs in e-time, absenteeism and tardiness to the director.
• Maintains the daily and monthly staffing records of the employees for the unit.
• Maintains the employees’ individual record for absenteeism and tardies.
• Accurately files all MLOA's and LOA forms.
• Updates the employee files as needed i.e. Licenses, counseling etc..
• Maintains adequate stock of required forms and office supplies used in the director's office, which minimizing unnecessary waste and cost.
• Maintains phone numbers for all the employee and update as needed.
• Takes Director's Meeting minutes, transcribes, and posts as appropriate.
• Coordinates meeting arrangements and notifications to employees. (Staff meetings, IOP meetings, etc.)
• Prepares annual evaluation packets for distribution, ensures completion of packet prior to sending to HR.
• Assists director with completing expense reports.
• Takes clear and accurate messages and communicates them to the director.
• Responds promptly and appropriately to all requests, problems and questions.
• Displays cheerful and positive attitude.
• Maintains confidentiality per GMC policy.
• Exhibits appropriate phone protocol Answers telephone promptly, identifies unit and self by name and title.
• Refers telephone calls appropriately.
• Contributes to team effort by assisting co-workers when need is observed or requested.
• Reads and acts on official information (bulletins, memos, verbal messages).
• Communicates problems/concerns to director.
• Performs tasks with minimal supervision.
• Completes assigned responsibilities within expected time frame.
• Makes sound judgment within the range of expectation for the job.
• Assists director in collecting, sorting and arranging data for quarterly reports
• Assists in reporting the CQI to the team leaders at the