Nursing Admin Assistant / Scheduler

About the role

Positions in this job family are assigned responsibilities for providing administrative support to program areas and support functions or serve as an assistant to or provide administrative support to nursing administration.

Responsibilities

• Develops and implements special procedures
• Initiates correspondence requiring knowledge of agency or program procedures and policies
• Develops and maintains confidential or complex files
• Coincides activities with internal and external customers
• Cook daily and long-term staffing schedules for nursing personnel
• Maintains staffing records and schedules
• Contact and schedule available nurses, nursing aides, agency staff, or float pool personnel to fill vacancies and call-outs
• Ensure staffing assignments comply with organizational policies, labor agreements, state regulations, and staffing guidelines
• Communicate staffing changes to nurse managers and supervisors
• Aid with payroll-related functions, including verifying worked hours and schedule accuracy
• Support nurse managers with workforce planning and staffing forecasts
• Utilize staffing and scheduling software to manage employee schedules and staffing resources
• Respond to urgent staffing shortages and coordinate coverage during emergencies

Requirements

The functions performed in this job family will vary by level, unit and organization, but may include the following:

• Establishes and maintains positive working relationships
• Responds to internal and external customer inquiries according to applicable policies and procedures in written and oral form
• Performs assigned administrative and operational tasks
• This may include editing and auditing various reports for accuracy and ensuring errors are corrected, inventory control and similar duties
• Participates in team, unit, or office projects to improve the effectiveness and efficiencies in delivering agency services

Qualifications

• Education and Experience requirements at this level consist of a bachelor’s degree or four years of technical clerical, administrative, secretarial, or general office work; or an equivalent combination of education and experience.

Skills

Knowledge, Skills, and Abilities required at this level include knowledge of spelling, punctuation, and business English; business mathematics; of modern office methods and procedures; the maintenance of complex records; and the major policies and procedures governing assigned programs.

Ability is required to establish and maintain effective working relationships with others; perform confidential work and maintain confidentiality; interpret and complete routine matters according to agency policies and procedures; and follow oral and written instructions.

Candidates must possess sufficient proficiency in the English language to perform the essential functions of the position.

Benefits

Some agencies may require frequent job-related travel for certain positions. Some agencies may require typing or keyboarding at a rate of 50 words per minute from printed copy. Some agencies may require a specific bachelor’s degree or college hours. Some agencies may prefer a candidate with a specific bachelor’s degree or college hours.

Pay

Up to $21.36 per hour

Schedule

Full time