NSS Administrative Assistant

About Us

National Subrogation Services (NSS), part of Cozen O'Connor, is a full-service law firm known for its commitment to action and tangible results. Established in 1970, Cozen O’Connor has grown to become one of North America's fastest-growing law firms, with over 1,000 attorneys across 35 offices on two continents. The firm serves a diverse clientele, including global Fortune 500 companies, middle-market firms, startups, and high-profile individuals, offering expertise in litigation, business law, and government relations. Cozen O’Connor is dedicated to excellence, fostering inclusion, and providing high-quality legal services for complex and critical challenges.

About the Role

This is a part-time position requiring approximately 20 hours per week, typically worked over 2-3 days per week. The ideal candidate is organized, proactive, customer-service focused, and able to manage multiple responsibilities in a fast-paced professional environment.

Responsibilities

• Receive, stamp, sort, and distribute incoming mail and packages.
• Prepare and coordinate outgoing mail and UPS shipments to ensure timely delivery.
• Open and establish new matters in the firm’s claims processing software.
• Maintain kitchen and breakroom supplies, including stocking refrigerators and refreshments.
• Monitor office supply inventory and place orders as needed.
• Assist with office equipment maintenance, including troubleshooting basic issues, coordinating service calls, and managing toner and supply inventory.
• Maintain postage machines funds and supplies.
• Answer and direct incoming telephone calls in a professional manner.
• Serve as a liaison with building management regarding maintenance requests, safety protocols, and facility-related issues.
• Provide general administrative support to ensure efficient office operations.

Qualifications

• 1-3 years of administrative, clerical, or office support experience required.
• Strong organizational, communication, and multitasking skills.
• Excellent attention to detail and accuracy.
• Ability to work effectively with employees at all levels of the organization.
• Strong reading comprehension, proofreading, and problem-solving abilities.
• Proficiency with technology and the ability to quickly learn new software applications.
• High school diploma or equivalent required; college coursework or degree preferred.

Pay

The salary range for this role is $26.00 - $30.00 per hour. Actual compensation will be dependent upon factors including, but not limited to, the candidate’s relevant experience, qualifications, and location.

Schedule

Part-time, approximately 20 hours per week, typically worked over 2-3 days per week.