NM - Testing Coordintor

Essential Duties and Responsibilities

• Work closely with Faculty, Staff, Course Directors, and Leadership in organizing exam materials and ensuring material is accurately entered into assessment software.
• Assist with all aspects of exam processes when the Assistant Dean of Evaluation & Assessment is unavailable or there are multiple exams taking place at the same time.
• Create Individual and Collaborative exams.
• Create exam calculation spreadsheet for all exams (Individual, Accommodation, and Collaborative).
• Create Assessment Checklists for all exams (Individual, Accommodation, and Collaborative).
• Create Individual exam sign-in sheets for all exams.
• Scan and save Individual exam sign-in sheets by student name for all exams.
• Create Collaborative exam sign-in sheets for exams, if applicable (added a return).
• Scan and save Collaborative exam sign-in sheets by students’ names per group.
• Communicate to students appropriate exam information.
• Schedule and send email reminders to exam proctors for each exam.
• Ensure proctor compensation includes creating and processing invoices.
• Ensure all exam supplies are available on exam day and in multiple locations.
• Keep informed of advancing technology in standardized exam administration and associated software.
• Perform other duties as assigned.

Other Skills Important to this Position

• Ability to expertly navigate and retrieve information from web-based applications and tools.
• Ability to assimilate information particular to academic settings and preferably in a College of Osteopathic Medicine environment.
• Exceptional attention to detail.
• Excellent communication skills, both written and oral.
• Ability to multi-task in a fast-paced environment.
• Ability to maintain the confidentiality of information and data.
• Strong organization and planning skills that reflect the ability to prioritize competing demands and complete action items efficiently with minimal supervision and strict deadlines.
• Ability to interact with individuals from different cultures and professional backgrounds, and exercise “people skills”.

Minimum Qualifications and Experience

• Education and/or progressively responsible experience equivalent to an Associate’s degree in a related field.
• Possession of a valid driver’s license.

Preferences

• Experience with ExamSoft or similar exam support systems and working knowledge of Microsoft Office applications.

Working Conditions and Efforts

• This job is conducted in an office work environment.
• Approximately 90% of this position’s duties require the use of a computer.
• Must be able to exert up to 20 lbs. of force occasionally.
• The noise level in the work environment is usually minimal.

Work Schedule

• Typically, Monday through Friday, 8 am-5 pm.
• May occasionally early mornings, evenings, and weekends.