Project Coordiantor

We are looking for a detail-oriented Project Coordinator to join a wholesale distribution team in Colorado. This contract opportunity with permanent potential is ideal for someone who enjoys balancing administrative support, project follow-through, and cross-functional communication in a fast-moving environment.

About the role

The role works closely with sales representatives, vendors, clients, and warehouse teams to keep orders organized, deliveries on schedule, and project information accurate from start to finish.

Responsibilities

• Coordinate incoming sales orders by organizing project documentation and managing the next steps needed to move each order through the process.
• Partner with sales representatives, vendors, and internal teams to support order execution and maintain clear communication throughout each project.
• Oversee purchasing activities, delivery timelines, and shipment scheduling to help ensure products arrive when and where they are needed.
• Communicate with warehouse partners regarding incoming inventory, outbound shipments, and storage needs tied to project delays or changing construction schedules.
• Provide timely updates to clients and stakeholders regarding order status, scheduling changes, and project-related logistics.
• Maintain tracking spreadsheets and administrative records, using Excel to monitor details, timelines, and progress across multiple active projects.
• Prepare invoices and assist with related administrative or accounting support as needed within the project lifecycle.
• Manage a variety of coordination tasks in a manual process environment while keeping priorities organized and deadlines on track.

Requirements

• 3+ years of experience in administrative coordination, project support, order management, or a similar operational role.
• Strong ability to work independently after training and confidently manage daily responsibilities with limited supervision.
• Proficiency in Excel, including updating records, maintaining trackers, and using basic formulas.
• Experience supporting scheduling, sales coordination, administrative assistance, or related workflow-driven responsibilities.
• Ability to manage multiple priorities at once while staying highly organized and detail focused.
• Strong communication skills for working with sales teams, vendors, warehouse contacts, and customers.
• QuickBooks experience is preferred, and exposure to invoicing or basic accounting support is a plus.

Benefits

• Medical, vision, dental, and life and disability insurance.
• Eligibility to enroll in our company 401(k) plan.
• Access to top jobs, competitive compensation, and free online training.