NIAR Project Operations Manager - APEX

About the role

NIAR is seeking a detail-driven and highly organized Project Operations Manager to support the successful planning, execution, and financial oversight of laboratory projects and grant-funded initiatives. This role serves as a central operational partner working closely with project teams, leadership, finance, and contracts to ensure projects stay on track, align with approved scopes, meet sponsor expectations, and maintain compliance with internal and external requirements.

Responsibilities

Performs project management in the laboratory to ensure effective execution, financial stewardship, and operational discipline of programs and projects. This role provides centralized oversight of project management activities, grant-funded work, and associated financial tracking to ensure compliance, timely execution, and accurate billing.

• Provides operational oversight for laboratory projects, including grant-funded and contract work.
• Supports project planning, schedules, milestones, deliverable tracking, monitoring project status, and identifying risks, issues and resource constraints.
• Manages laboratory activities related to the projects, including tracking funding, budgets, and allowable expenditures, and monitoring burn rates and funding availability.
• Coordinates with project teams to ensure work performed aligns with approved scopes of work.
• Works closely with internal and/or external partners to ensure accurate and timely invoices.
• Supports reconciliation of project budgets, expenditures and revenue, and identifies potential financial risks.
• Evaluates program effectiveness by collecting and analyzing data in support of key performance metrics.
• Ensures that activities are in compliance with policies, laws, and regulatory agencies.
• Maintains records and documentation; coordinates with and provides reports and updates to internal and external resources and stakeholders.

Requirements

• High school diploma or equivalent.
• Seven (7) years of related project management experience; every 30 hours of related college coursework can be substituted for one (1) year of experience (maximum of four (4) years).

Skills

• Project management principles and workflow coordination.
• Budgeting, financial tracking, and grant/contract requirements.
• Compliance standards, policies, and sponsor guidelines.
• Basic data tracking and performance measurement methods.
• Strong organization and multitasking.
• Risk identification and problem-solving.
• Financial monitoring and budget reconciliation.
• Clear written and verbal communication.
• Proficiency with project management and tracking tools.
• Work effectively with cross-functional teams and stakeholders.
• Maintain alignment with scopes of work and sponsor expectations.
• Ensure compliance while supporting efficient operations.
• Analyze data to inform decisions and improvements.
• Manage documentation and produce timely reports.

Physical Requirements

• Ability to remain in a stationary position.
• Ability to operate a computer and other office equipment.
• Ability to communicate with others and accurately exchange information.
• Ability to interpret effectively, accurately and impartially, both receptively and expressively.

Export Compliance Requirement

This position requires access to EAR or ITAR controlled technologies. Applicants are required to be eligible for employment under U.S. export control laws and must meet the requirement of being a U.S. Citizen.