NCORP Project Coordinator

COG Research Foundation, LLC (Research Foundation) is a California 501(c)(3) entity founded in 2024 to serve as a fiscal sponsor supporting research programs by providing legal, fiduciary, and administrative oversight. The Research Foundation serves as the fiscal sponsor for the Children's Oncology Group (COG), a member of the National Cancer Institute (NCI) National Clinical Trials Network (NCTN) and the world's largest organization devoted exclusively to childhood and adolescent cancer research. COG unites over 13,500 experts at more than 220 leading children's hospitals, universities, and cancer centers across the United States, Canada, Australia, New Zealand, and Saudi Arabia to conduct more than 50 active clinical trials, with approximately 9,500 participants registered each year.

About the role

The NCORP Project Coordinator supports the Senior Manager of Quality of Life and Care Delivery in coordinating day-to-day activities for National Cancer Institute (NCI) Community Oncology Research Program (NCORP) projects. This position supports protocol development, site communication and education, and the initial set-up, study maintenance, and conduct of COG's Cancer Care Delivery Research (CCDR) trials. The role collaborates with scientific committees and the NCORP research base to ensure successful research conduct. The position is 100% remote, though some travel may be required, and the employee must reside within the United States.

Responsibilities

• Coordinate and support the preparation, review, and maintenance of documentation related to CCDR research protocols in collaboration with the study chair, study committee, COG scientific committee leadership, and the CCDR team.
• Coordinate all internal and external review and approval processes throughout the length of a trial, from early study concept to study completion.
• Maintain internal study records and track important study events through COG tracking applications as outlined in departmental SOPs.
• Compile and finalize protocol documents that incorporate all details needed to carry out the research and answer study questions.
• Coordinate development of educational materials and webinars for NCI Community Oncology Research Program (NCORP) sites as needed.
• Track and document reported issues related to protocol clarity or consistency; collaborate with the CCDR team and study chair to support resolution and protocol amendments, as needed.
• Assist with monitoring the quality and timeliness of submitted study research data, monitoring patient enrollments, conducting site outreach and other data cleaning activities, and creating custom data reports for all assigned studies as needed.
• Stay informed of upcoming projects by attending study/disease committee meetings.
• Represent COG operations at biannual COG scientific meetings.
• Draft informed consent documents and youth information sheets according to COG guidelines.
• Maintain standard COG template language sections in protocol documents.
• Ensure study activation within NCI mandated deadlines, including identifying delays in study development and/or study set-up, and working to identify solutions.
• Collaborate with the Leagues Administrator to prepare e-friendly study documents that contain the appropriate bookmarks and active links for website posting.
• Compile, prepare, and distribute NCORP quarterly accrual and study activation reports for COG NCORP sites.
• Facilitate biannual NCORP site awards coordination.
• Coordinate the loaning system of neuropsychological testing materials to COG member institutions as required for COG studies.
• Support NCORP/community representation on COG study committees.
• Coordinate scheduling of standing and ad hoc conference calls; manage meeting agendas and minutes.
• Assist in the development and maintenance of departmental templates and SOPs.
• Assist with other projects and activities as needed.
• Perform other duties as assigned.

Requirements

• Minimum three years of related work experience, preferably in a clinical research setting.
• Bachelor's degree in a science or related field, or substitute with four additional years of related experience.
• Ability to coordinate projects involving multiple stakeholders and deadlines.
• Strong organizational skills with the ability to manage competing priorities, track milestones, and manage timelines.
• High attention to detail and ability to ensure accuracy and quality in documentation and data tracking.
• Excellent oral and written communication skills, including the ability to draft, review, and organize professional documents.
• Strong service orientation, outstanding interpersonal skills, and the ability to interact professionally with internal teams, leadership, and external partners.
• Must be a self-starter and able to work independently as well as within a team environment.
• Experience coordinating meetings, preparing agendas, and documenting action items and minutes.
• Proficiency with standard office and collaboration software, including intermediate to advanced knowledge of MS Office software (e.g., Word, Excel, PowerPoint, Outlook, Teams).
• Must be able to travel overnight to biannual COG scientific meetings.

Preferred Qualifications

• Familiarity with clinical research terminology.
• Demonstrated experience supporting clinical research studies, including coordination of protocol development, review, and maintenance across the study lifecycle.
• Strong knowledge of research documentation requirements, including protocols, informed consent documents, amendments, and supporting study materials.
• Background in oncology preferred.

Pay

Full salary range for this position: $64,542 to $92,421 per year. The typical hiring range is from $64,542 (minimum) to $78,482 (midpoint), based on 100% FTE. The starting salary is determined based on the candidate's knowledge, skills, experience, as well as budget availability.

Benefits

• Comprehensive benefit options including medical, dental, vision, and 401(k).
• Accrued Paid Time Off (PTO).
• Employee Assistance Program (EAP).
• Flexible Spending Account (FSA).
• Cell phone and internet stipends.
• Wellness stipend.
• Paid holidays.

Employees who work 20 hours or more per week are eligible for these benefit options. These benefits are provided for informational purposes only and are subject to change in accordance with applicable policies and plan documents.