MN Office Administrator

KEY ACCOUNTABILITIES

Provides a positive first impression to every visitor and the voice of Seaway answering phones
Supports multiple departments with specific project work that are completed in a timely and high quality manner

KEY RESPONSIBILITIES

• Welcome visitors by greeting them, in person or on the telephone; answering or referring inquiries
• Notify company personnel of visitor arrival
• Maintain security by following procedures, monitoring logbook, issuing visitor badges
• Maintain safe and clean reception area
• Answer, screen, and forward incoming phone calls while providing basic information when needed; maintain internal phone extension directory
• Receive and sort daily mail, deliveries, and couriers
• Perform clerical duties such as filing, photocopying, scanning, faxing, and mailing
• Schedule and maintain main conference room calendars, coordinate meeting details as needed, run errands, order food for business meetings and events
• Coordinate and manage administrative service suppliers such as food vendors, cleaning service, coffee and water service, phone system, etc.
• Order office supplies for the facility or specialty orders
• Cook up company events such as summer luncheon and holiday party
• Supports Seaway involvement with the community and coordinates charitable activities
• Perform administrative support for multiple departments such as reporting, announcements, and research utilizing Microsoft Office Suite and manufacturing software
• The hub for the front office where visiting guests and employees are assisted in a positive manner

QUALITIES FOR SUCCESS

• Demonstrates Seaway Plastics Core Values
• We are customer focused
• We execute
• We win together
• We are respectful
• High School Diploma or higher
• 3-5 years experience in office administration; manufacturing experience a plus
• Extensive software skills, Microsoft Excel, and internet research abilities
• Highly adept at navigating a computer including creating and organizing electronic files, typing 40+ wpm, email, and drafting professional documents
• Strong communication skills, both written and verbal
• Organize, multitask, and prioritize
• Confident, upbeat, outgoing, and friendly
• Able to work independently and collaboratively
• Self-starter; responsive team player with the interest to take initiative
• Able to adapt to changing assignments and priorities
• Enjoys working on several things at once
• Enjoys creating and improving processes
• Able to innovate and think creatively

FOR CALIFORNIA RESIDENTS

We may collect the following categories of personal information in connection with the submission of your resume or application materials to us for employment, and if hired, your employment with us: identifiers (e.g., name, address, email address, birthdate); personal records (e.g., telephone number, signature, education information, criminal background information, passport number and visa information); consumer characteristics (e.g., sex, marital status, veteran status, race, disability, sexual orientation); professional or employment information (e.g., resume, cover letter, employment history, background check forms, references, certifications, transcripts and languages spoken); and inferences from personal information collected (e.g., a profile reflecting abilities and aptitudes).

The above categories of personal information are collected for the following business purposes: performing recruitment and hiring services; processing interactions and transactions (e.g., to comply with federal and state laws requiring us to maintain certain records, managing the workforce); and security (e.g., detecting security incidents, protecting against fraudulent or illegal activity).

For additional details and questions, contact us at hr@seawayplastics.com