Menlo Park SUN Site Manager

About the role

The Immigrant and Refugee Community Organization (IRCO) is a non-profit organization established in 1976 to serve immigrants, refugees, and the broader community in Portland, Oregon. Our mission is to welcome, serve and empower refugees, immigrants and people across cultures and generations to reach their full potential.

Responsibilities

• Collaborate with the principal, school staff and families to regularly survey the needs and interests of the school community.
• Develop SUN programming that aligns with the needs and interests of the school community.
• Collaborate with the principal to explore how SUN activities will be integrated in the School Improvement Plan to support student academic achievement, parent & family engagement, and community outreach.
• Develop programming strategies that align with outputs/outcomes required by Multnomah County’s SUN CS initiative and/or funders.
• Complete in a timely manner, program reports (e.g., midyear and end of the year narrative report), and data entry requirements for Multnomah County, and other funding sources.
• Maintain a SUN Leadership Team comprising parents and key stakeholders to support family engagement and community outreach activities.
• Participate in School Leadership Teams (e.g., Student Intervention Team, Student Attendance Response Team, Grade Level Teams) and provide recommendations to align adopted student improvement plans with community awareness, lawful fairness in access and treatment, and universal access practices.
• Design and/or update SUN Partner Handbook as needed, so that all partners, staff and volunteers involved with conducting after school and out-of-school time activities are familiar with SUN safety and operational protocols.
• Provide regular onboarding and orientation to partners, staff and volunteers to create understanding of SUN protocols as detailed in the SUN Partner Handbook, proper use of school space, including school rules surrounding student behavior.
• Train and supervise new employees, including volunteers.
• Encourage and ensure optimal communication with staff and volunteers through regular meetings.
• Monitor and evaluate job performance of staff and volunteers.
• Work with supervisor and HR regarding staffing needs, disciplinary issues, work plans, and staff termination to ensure alignment with IRCO policies and procedures.
• Ensure all programming partners have sufficient space at the school, including access to the resources and supplies needed to provide their activities.
• Create and manage safety plans for SUN programs that are offered outside of school hours, including training partners, staff and volunteers on practices that ensure the safety of everyone in the building.
• Work with building staff to offer emergency drills after school.
• Follow the Multnomah County “Out of School Protocol”.
• Work with supervisors to develop and sign Memorandums of Understanding, Professional Service Agreements and other partner agreements with all entities conducting programming or activities as part of SUN.
• Develop registration and marketing materials for SUN related events and activities.
• Manage registration and create class and student schedules.
• Effectively communicate SUN program schedules to students, families, and school staff.
• Ensure confidentiality of student information.
• Communications frequently contain confidential/sensitive information necessitating a good understanding of HIPPA and FERPA standards.
• Manage program budget as directed by the SUN Supervisor or IRCO Admin.
• Ensure that all finance and HR records and reports are completed within the required time frames.
• Attend meetings assigned, including meetings at school, IRCO, systems level (internal/external SUN Site Manager meetings and crossover programming meetings), work groups and community meetings.
• Work with supervisor and IRCO Communications to conduct outreach activities promoting IRCO’s SUN Community Schools and Agency objectives, when assigned.
• Partner with school and school district to conduct culturally appropriate family and community engagement events.
• Establish and maintain cooperative external relationships with funders, volunteer agencies, the community, and the public.

Qualifications

• Bachelor’s degree or equivalent combination of training and experience.
• Minimum 1 years of work experience.
• Ability to work independently with minimal on-site direct supervision and perform tasks related to a larger project with minimal direction.
• Ability to function in a positive manner in a demanding work environment, to demonstrate a high degree of flexibility, to respond to priorities and schedules that may change frequently.
• Ability to work in a fast-paced social service environment and make good judgments as it pertains to program deliverables.
• Strong ability to deal with high stress situations.
• Flexibility to work in an office/school environment, but may be required to work in outside spaces, such as playgrounds, or to go on field trips with groups of students, or ride on buses.
• Ability to work flexible hours and a variable schedule.
• Experience and ability to work in a varied background environment.
• Ability to work collaboratively with agency, school community, program partners and vendors and community contacts.
• Demonstrated customer service skills to interact with distressed and/or demanding students, parents, teachers, partners, and employees in an effective manner.
• Excellent interpersonal, verbal and written communication skills required.

Skills

• Ability to work independently with minimal on-site direct supervision and perform tasks related to a larger project with minimal direction.
• Ability to function in a positive manner in a demanding work environment, to demonstrate a high degree of flexibility, to respond to priorities and schedules that may change frequently.
• Ability to work in a fast-paced social service environment and make good judgments as it pertains to program deliverables.
• Strong ability to deal with high stress situations.
• Flexibility to work in an office/school environment, but may be required to work in outside spaces, such as playgrounds, or to go on field trips with groups of students, or ride on buses.
• Ability to work flexible hours and a variable schedule.
• Experience and ability to work in a varied background environment.
• Ability to work collaboratively with agency, school community, program partners and vendors and community contacts.
• Demonstrated customer service skills to interact with distressed and/or demanding students, parents, teachers, partners, and employees in an effective manner.
• Excellent interpersonal, verbal and written communication skills required.

Benefits

• Full-time benefits package.
• Professional development opportunities.
• Flexible work schedule.
• Opportunities for professional growth and advancement.

Pay

$56,687 per year based on experience.

Schedule

1.0 FTE; Full-Time with Benefits; Regular