Membership & Events Specialist

Benefits

• Health insurance
• Paid time off
• Vision insurance
• 401(k)
• Dental insurance

Qualifications

• Education & Experience: Bachelor’s degree required. Minimum of three years of administrative or office support experience; program coordination, policy analysis, human services, or related fields; nonprofit or early childhood experience preferred. Minimum two years of membership/account management, budget management or vendor coordination. Minimum two years of experience in technical writing and documentation.
• Skills: Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and data management tools. Proficiency in Constant Contact and Canva. Strong organizational skills and attention to detail. Strong verbal and written communication skills, including public speaking. Ability to manage multiple projects, meet deadlines, and work both independently and collaboratively. Ability to build collaborative relationships with diverse stakeholders. Ability to maintain professionalism, discretion, and confidentiality.

Organizational Overview

The Early Care and Learning Council (ECLC) is dedicated to strengthening the quality, accessibility, and sustainability of early care and learning systems for children, families, and providers. ECLC advances this mission through collaboration, data-informed decision-making, and strong operational infrastructure that supports our programs and partners.

Position Summary

The Specialist supports the implementation of ECLC programs and initiatives by providing technical expertise, direct assistance to customers and members, and coordination across multiple stakeholders. This role ensures compliance with funder requirements, informs program-related decision making, and advances organizational goals through relationship building, systems building, and effective communication. The Specialist provides essential coordination and operational support to ECLC staff and leadership. This position supports the efficient day-to-day functioning of the membership organization by strengthening, building and coordinating services to ECLC’s membership agencies. This is done through events management, contract reporting, and membership development. The Specialist also contributes to continuous improvement by identifying opportunities to enhance membership services, internal processes, and member relationships.

Essential Activities (Shared Across Work Groups)

• Program & Project Coordination
• Stakeholder Engagement & Direct Support Services
• Meetings, Committees, Events & Membership Support
• Organizational Effectiveness & Team Support
• Administrative & Office Support
• Communication & Customer Service

Strategic Focus Activities

• Main OCFS Contract reporting for the ECLC Associate ED of Programs
• Coordinate scheduling of meetings, agendas, technology support, logistics, minutes, meals, and follow-up.
• Maintain membership distribution lists, CCRC New Director folders, Welcome to the Network sessions, and member communications.
• Support preparation of Quarterly Report Narrative and Deliverables Matrix to submit to Contract Managers at the end of every quarter.
• Annual Meeting and Leadership Summit coordination.
• Work with Leadership Team to schedule and manage all facets of these two key events.

ECLC Commitment

ECLC is an equal opportunity employer. We celebrate diversity and are committed to fostering an inclusive, equitable, and respectful workplace culture. ECLC does not discriminate based on race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. All employment is decided based on qualifications, merit, business need and background check. At-Will Statement Employment with ECLC is on an at-will basis. This means that either you or the organization may terminate employment at any time, for any reason or no reason, with or without cause, and with or without advance notice, subject to applicable laws and regulations.

Work Environment

Primarily sedentary work performed at a computer. May be required to work additional hours beyond the standard work schedule for events. Flexible work from home options available.