Events Specialist

Responsibilities

Leads the strategy, planning, and execution of key company meetings and events, including the Fall Owners Meeting, Spring Sales Meeting & Tradeshow, Board Meetings, Supplier Conference, and other enterprise events.

Partners with leadership to define event objectives, audience needs, and success measures.

Develops large-scale, complex event plans aligned with business objectives, including timelines, resource needs, stakeholder responsibilities, and risk mitigation strategies.

Manages the evaluation and selection of event facilities, vendors, and service providers.

Led the RFP process, reviews proposals and contracts, negotiates terms, conducts site evaluations, and provides recommendations to leadership.

Develops and manages event budgets in partnership with leadership.

Evaluates costs, monitors expenses, manages events within budget parameters, and provides budget reporting and recommendations.

Builds and manages relationships as the primary liaison with external partners, including production companies, exhibitors, entertainment providers, hotels, and other vendors to ensure event objectives and service expectations are achieved.

Develops and executes event marketing and communication plans to ensure sponsors, attendees, exhibitors, and key stakeholders receive effective and timely information.

Pairs with internal marketing teams to develop event themes, messaging, branding, and visual concepts that support organizational priorities.

Evaluates event effectiveness by analyzing performance metrics, survey results, and stakeholder feedback.

Identifies opportunities and recommends improvements for future events.

Serves as the primary on-site event liaison with facilities, vendors, and stakeholders.

Solves issues and ensures events are delivered according to established objectives and standards.

Oversees event logistics, including registration, attendee communications, meeting materials, room blocks, records management, and event documentation.

Qualifications

• Education and/or Experience: Bachelor’s degree in Marketing, Communications, or Event Planning is preferred; 4+ years related experience and/or training; or equivalent combination of education and experience.
• Job Specific Knowledge, Skills, And Abilities: Proven experience in event and meeting planning, hospitality, marketing, or project management. Experience with large scale corporate events. Experience with current Microsoft Office programs (MS Word, Excel, PowerPoint). Proficiency with event-management software and productivity tools. Strong Project management skills: establishing objectives, timelines, and deadlines; action planning to meet deadlines. Ability to develop and manage budgets. Strong organizational skill, attention to detail, and multitasking based on customer and organization needs. Ability to organize and follow through with complete fulfillment of customer requests. Problem-solving skills: listening to, interpreting, and meeting the needs of others; diagnosing and rectifying problems. Ability to establish, document, and maintain efficient work procedures. Ability to work under pressure and adapt quickly. Excellent communication and negotiation skills across different individuals, departments, and external parties. Ability to write professional business correspondence, marketing copy, and social media. Ability to work independently while maintaining effective relationships with co-workers, executives, customers, and suppliers.

Benefits

• Competitive wage
• Health and wellness benefits including medical, dental, vision coverage, and options for supplemental care.
• Resources to support well-being, including: Competitive Paid Time Off (PTO), Safe Harbor 401(k) – 100% employer match up to 5% of base pay and immediate vesting, Holiday pay, Paid Parental Bonding Time, Employer subsidized medical, dental, and vision plans, Employer paid life insurance and short-term disability, Voluntary long-term disability, accident, critical illness, and hospital indemnity insurance, 24/7 Access to virtual care/telehealth options, Health Savings Account (HSA) with employer contribution; Flexible spending accounts (FSA), Wellbeing program with opportunity to earn reduced medical costs, Employee Assistance Program (EAP) for you, and your family, Tuition reimbursement, Employee referral bonus program, Employee service milestone recognition program