Membership and Operations Coordinator

About The Masonry Society

The Masonry Society (TMS) is a 501(c)(3) nonprofit professional society dedicated to advancing masonry knowledge, its development, and application. Since 1977, TMS has brought together engineers, architects, contractors, educators, manufacturers, and students through standards development, technical resources, education, and collaboration across the masonry industry.

Position Location

Fort Collins, Colorado

Reports to

Executive Director

What You'll Be Doing

• Membership and Member Services

• Supports and coordinates membership renewals, onboarding activities, and related member communications
• Responds to inquiries from members, committees, meeting participants, and industry professionals
• Maintains membership, committee, meeting, and organizational records, databases, and information systems
• Affords assistance with outreach and engagement activities for members, students, educators, and early-career professionals

• Meetings, Events and Committee Coordination

• Collaborates in planning and operational support for meetings, conferences, webinars, and organizational programs including registration management, attendee communications, speaker coordination, audiovisual arrangements, food and beverage coordination, onsite support and logistics
• Collaborates with hotels, meeting venues, and event partners regarding planning timelines, banquet event orders, rooming logistics, and meeting requirements
• Affords support for North American Masonry Conference planning and logistics in coordination with the Executive Director, staff, committees, and volunteers

• Communications and Organizational Support

• Supports communications and outreach activities across email, website, social media, and digital platforms
• Affords assistance in preparing and scheduling announcements, surveys, program updates, email communications, and related digital content
• Affords preparation and coordination of social media and digital communications content, website updates, basic graphic design support, and organizational outreach activities

• Administrative and Operational Support

• Provides administrative, scheduling, and project coordination support to the Executive Director
• Affords assistance in committee, Board of Directors, and Executive Committee administration including scheduling, meeting materials, minutes, and related coordination activities
• Affords organization and maintenance of operational, committee, and meeting records and files
• Affords support in general office administration and day-to-day operational activities
• Affords participation in staff meetings, planning discussions, and operational coordination efforts
• Affords support in coordination, tracking, and follow-through across multiple projects and priorities

Minimum Qualifications

• Associate degree or equivalent combination of education and relevant professional experience
• Two or more years of administrative, operations, membership, meetings, events, nonprofit, or association support experience
• Proficiency with Microsoft Office including Outlook, Word, Excel, and PowerPoint
• Experience using databases, CRM platforms, software systems, and communication tools to manage information, support workflows, coordinate activities, and generate reports
• Effective interpersonal skills and a service-oriented approach
• Excellent written and verbal communication skills
• Ability to coordinate multiple projects and priorities in a collaborative environment
• Ability to prioritize tasks, manage multiple deadlines, and maintain attention to detail

Preferred Qualifications

• Bachelor’s degree or equivalent combination of education and relevant professional experience preferred
• Experience working in an association, nonprofit, professional society, or membership-based organization preferred
• Familiarity with database, CRM, or organizational software applications such as Airtable preferred
• Familiarity with Canva or similar tools for preparing digital communications, flyers, social media graphics, presentations, and organizational materials preferred
• Experience supporting board, committee, or volunteer leadership preferred
• Experience coordinating meetings, workshops or conferences preferred
• Experience working across multiple functional areas and organizational priorities preferred

Compensation and Benefits

• Full-time, non-exempt position
• Compensation range: $54,000 to $57,000 depending on qualifications and experience
• Employer-paid health, dental, and vision insurance for employees
• Employer-paid long-term disability insurance for employees
• SIMPLE IRA retirement plan with 3% employer contribution
• Paid time off and holidays
• Professional development opportunities
• Collaborative office environment

Location

Position is located at the TMS Office in Fort Collins, Colorado.

Working Environment

Work is primarily performed in an office and event environment using standard office equipment. Occasional lifting and transport of meeting materials and supplies up to 25 pounds, travel-related activities, and extended computer use may be required. This position requires flexibility in scheduled work hours, which may include evening and weekend responsibilities associated with meetings and events, including occasional overnight travel several times per year.

How to Apply

Applications will be accepted through Friday, June 26th at 5:00 PM Mountain Time. Please submit a resume and short cover letter through the TMS application portal. This posting is intended to provide a general overview of the position and is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the role. Additional duties may be assigned based on organizational needs. Relocation is not available. The Masonry Society is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected status under applicable federal and state laws.