Meeting & Event Coordinator

Key Responsibilities

• Plan, coordinate, and execute meetings, events, and team activities
• Partner with stakeholders to understand goals and recommend themes, catering, setup, and décor
• Manage all event logistics including catering, AV, space setup, and coordination with IT/facilities
• Directly responsible for event setup, teardown, and on-site execution
• Manage vendor relationships, contracts, and performance
• Track budgets, expenses, and identify cost-saving opportunities
• Order and maintain food, snacks, and event supplies
• Create event timelines, diagrams, and post-event follow-ups
• Support employee engagement through seasonal events, pop-ups, and special programs

Qualifications

• 2-4 years of experience in event coordination, hospitality, or similar role
• Strong organizational, multitasking, and problem-solving skills
• Excellent communication and stakeholder management abilities
• Experience managing vendors, budgets, and multiple events simultaneously
• Proficiency in Microsoft Office
• Strong attention to detail with an eye for quality, food, and aesthetics
• Able to work independently in a fast-paced environment
• Comfortable being on-site, including standing, walking, and lifting up to 25 lbs