Meeting and Education Specialist

About the role

The Meeting & Education Specialist plays a key role in supporting the planning of NWRPCA’s education portfolio, leading the coordination and facilitating the execution of conferences, educational programs, and strategic events that support the organization's mission and member engagement.

Responsibilities

• Lead the project management of all logistical and operational aspects of in-person, virtual, and hybrid conferences, educational webinars, training series, meetings, and other professional development activities.
• Conference planning and execution, budget development and management, vendor sourcing and contract management, venue coordination, conference theme development, abstract solicitation and peer review coordination, speaker recruitment, contracting, and scheduling.
• Continuing education coordination, registration management, cross-functional collaboration with internal teams, marketing content coordination, and on-site event management.

Requirements

• 3+ years of progressively responsible experience managing conferences, meetings, educational programs, or professional development initiatives.
• Exceptional professionalism and the ability to communicate effectively at all levels of the organization.
• Excellent customer service, written and verbal communication skills with exceptional organizational and project management abilities.
• Experience developing and monitoring event budgets and managing vendor relationships.
• Excellent organizational, administrative, problem-solving, and negotiation skills.

Skills

• Proficiency with MS Office programs and event management technology platforms.
• Experience with database tools and/or software systems as they relate to training, conference, and event planning.
• Experience designing and delivering adult learning and professional development programs.
• Experience with the strategic use of technology for meeting planning.
• Experience with virtual events and platforms, Learning Management Systems (LMS), conference registration platforms, and continuing education (CE/CME/CEU) administration.

Work Environment & Expectations

Access to a reliable internet connection and dedicated, quiet workspace required for working remotely. Remote work environment with required travel for events and meetings. Domestic travel approximately 3-5 times per year, up to a week at a time, including some weekends.