Education & Meetings Coordinator
About the role
Join the ACP Team as Education and Meetings Coordinator to help create, connect, and elevate the voice of prosthodontics. This role supports ACP’s CE programs and events, from planning and executing in-person and virtual meetings to managing logistics and supporting online learning programs.
Responsibilities
- Coordinate logistics and execution of ACP educational events (in-person and virtual).
- Manage event setup, registration, and attendee tracking in the database.
- Serve as Zoom Webinar host/administrator and support on-demand content.
- Handle ACP corporate invoicing, payment processing, and exhibitor contract collections, ensuring accurate tracking and reconciliation of event-related revenue.
- Function as primary contact for attendees, providing responsive, high-quality support.
- Assist with speaker coordination and development of event materials (programs, signage, syllabi).
- Support evaluations, reporting, and onsite event logistics as needed.
- Manage the education inbox and respond to inquiries in a timely, professional manner.
- Clock scheduling and logistics for planning calls and volunteer committees.
- Support Continuing Education (CE) documentation and compliance processes.
- Maintain and update content in the Learning Management System (LMS).
- Organize and maintain departmental files in SharePoint.
- Provide administrative support, including data entry and recordkeeping.
- Contribute to team initiatives and departmental goals.
- Participate in team meetings and assist with special projects as needed.
Who is ACP?
The American College of Prosthodontists (ACP), founded in 1970, is a not-for-profit association representing prosthodontists within organized dentistry and the public. For more information, visit https://www.prosthodontics.org.
What is ACP looking for?
You have at least three years' experience in successful education meeting/events coordination and planning. A Bachelor's degree in a related field or an equivalent combination of education and experience is required. Proficiency in Microsoft 365, SharePoint, and applications like Drop Box is necessary. Experience with Zoom/Webinars, LMS software, and collaboration tools such as Teams or Slack is preferred. Experience with associations or non-profits is a plus.
What's in it for you?
- Salary Range: $58,000-63,000 per year
- Employee Covered Medical/Dental/Vision insurance at 100%
- Paid Time Off
- 12 vacation days per year
- 11 paid holidays
- Week off between Christmas and New Years
- Summer Hours
- 3 personal days
- Sick time
- Competitive salary with discretionary bonus (yearly)
- Short and long-term disability & life insurance
- 401(K) plan with generous employer match and profit sharing
- EAP (Employee Assistance Program)
Job Location
ACP has a hybrid work environment. During the first 90 days of your onboarding, new hires are required to come into the office at least two times per week, and afterward, once a week. The office is located at 6400 Shafer Ct., Rosemont, IL 60018, and a shuttle service is available from the Blue-Line Rosemont El station. Additionally, you must be able to travel 1-2 times a year for association-related conferences/meetings and be available to work occasionally in the evening and on weekends. Relocation assistance for out-of-state candidates will not be provided. The candidate must reside within the Chicagoland area due to the need to come into the office.
Application
If you consider yourself a self-starter, organized, and enjoy working within a smaller/collaborative team environment, please forward a cover letter highlighting your experience along with a resume by clicking the apply button.
Equal Opportunity Employer
The American College of Prosthodontists is an Equal Opportunity Employer. AI may have been used during the recruiting process. See here to learn how.