Medical Records Specialist

Hourly wage estimate: $15.46 - $23.19 per hour. Factors such as skills, experience, and comparison to other employees in this role may determine your actual salary.

Schedule: Monday - Friday, 8:30 AM - 5:00 PM

About the Role

As a Medical Records Specialist at StoneSprings Hospital Center, you will assist the HIM Director by managing Horizon Patient Folder (HPF)/McKesson Patient Folder (MPF) workflow queues, working within 3M 360 Encompass, resolving unbilled accounts, and processing physician suspensions. You will also serve as the primary point of contact when the HIM Director and/or HIM Coordinator is unavailable.

Responsibilities

• Retrieve discharged medical records from various hospital departments and reconcile them to ensure all records are accounted for.
• Facilitate the retrieval, printing, storage, archival, and record retention of documents and/or other Alternate Media that cannot be scanned into HPF/MPF (e.g., fetal monitor strips).
• Assist with the physician suspension process, including evaluating physicians for suspension, creating suspension lists for approval, sending notice letters, and making reminder calls.
• Prepare medical records and loose documents for scanning, scan documents, and index medical record documentation.
• Perform quality control validation to ensure all documents are scanned accurately.
• Complete any required certification programs and continuing education for birth certificate processing, following state guidelines.
• Interact with parents to collect and document birth information, deliver forms, and provide guidance on completion.
• Work with parents to complete the Acknowledgment of Paternity form, demonstrating patience, diplomacy, and sensitivity.
• Review patient medical records and other resources to obtain required birth information.

Requirements

• High school diploma or GED preferred.
• Hospital or medical office experience preferred but not required.
• Previous experience handling patient health information, medical records document imaging, and/or medical records is strongly preferred.
• State certification may be required for birth certificate processing; training and course fees will be provided.

Benefits

StoneSprings Hospital Center offers a total rewards package supporting health, life, career, and retirement, including:

• Comprehensive medical, prescription drug, dental, vision, behavioral health, and telemedicine benefits.
• Wellbeing support, including free counseling and referral services.
• Paid time off, paid family leave, long- and short-term disability coverage, and leaves of absence.
• Retirement savings resources, including a 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service), Employee Stock Purchase Plan, flexible spending accounts, preferred banking partnerships, and financial wellbeing counseling.
• Education support through tuition assistance, student loan assistance, certification support, dependent scholarships, and a partnership with Galen College of Nursing.
• Additional benefits for fertility and family building, adoption assistance, life insurance, supplemental health protection plans, auto and home insurance, legal counseling, identity theft protection, and consumer discounts.

Note: Eligibility for benefits may vary by location.