Medical Records Specialist

Department: RCM: Clinical Documentation & CodingLocation: Headquarters - MatawanCompensation: $20.00 - $25.00 / hour Description Medical Records Specialist Location: Matawan, NJ Reports to: VP of RCM We are seeking a detail-oriented and organized Medical Records Specialist to manage patient medical records and coordinate the timely submission of documentation to payers and third-party entities. This role requires the ability to work collaboratively in a fast-paced environment while maintaining accuracy, confidentiality, and compliance with all applicable regulations. Strong communication and time management skills are essential for success in this position. Summary of Responsibilities & Benefits Key Responsibilities:Manage and prioritize a queue of requests for submission to insurance payers and third-party organizations, ensuring all deadlines are metPrepare, organize, review, and send required medical records for requests from external agencies in accordance with legal and regulatory requirementsCommunicate with providers and clinical staff to obtain missing or clarifying documentationScan, upload, and index medical records into the electronic medical record (EMR/EHR) systemMaintain the confidentiality and security of all patient records, including proper handling within office areasEnsure full compliance with HIPAA guidelines and organizational privacy policiesCommunicate effectively with internal teams and external partners regarding record requests and submissionsMaintain accurate documentation and tracking of all records sent and receivedIdentify and escalate discrepancies or issues with records, claims, or requests to managementProcess incoming mail, faxes, and electronic document submissionsAssist front desk or administrative team with record-related inquiriesParticipate in process improvement initiatives to increase efficiency and accuracy Qualifications & Requirements:High school diploma or equivalent requiredPrevious experience in medical records, healthcare administration, or a related field preferredStrong attention to detail and excellent organizational skillsAbility to manage multiple tasks and meet deadlines in a fast-paced environmentExcellent verbal and written communication skillsAbility to work both independently and collaboratively within a team Benefits:401(k) matchingHealth, dental, vision insurancePaid time off and sick timePosition Type: Full-Time Background Check Requirement: Employment is contingent upon the successful completion of a background check, which may include verification of employment history, education, criminal records, and other relevant information as permitted by law