Medical Records Manager

Position Summary

Reporting to the Compliance and Privacy Director, the Medical Records Manager oversees the creation, security, and maintenance of patient data, ensuring compliance with HIPAA and other legal regulations. They supervise the medical records technicians and the clerk typists, audit records for accuracy, and maintain electronic health record (EHR) systems. Traveling between all four centers is required.

Duties

• Data Security and Compliance
• Ensure strict adherence to legal and ethical guidelines regarding patient information privacy and confidentiality, specifically, HIPAA.
• Provide guidance and support to staff members regarding the proper handling and management of medical records.
• Records Management
• Create, organize, and maintain comprehensive medical records for each patient, ensuring accurate and up-to-date information is recorded.
• Develop, implement, and maintain advanced record-keeping systems for storing, retrieving, and updating both electronic and paper records as well as procedures for the secure storage and retrieval of medical records, including electronic health record systems.
• Direct maintenance, retrieval, organization, coding, indexing, and filing of medical records for efficient use.
• Oversee the coding, indexing, and filing of medical records to aid in efficient retrieval and use.
• Staff Leadership
• Train and supervise employees involved in medical record management, ensuring compliance with established protocols.
• Manage a team responsible for medical records coding, abstracting, and auditing.
• Auditing and Accuracy
• Perform regular audits to verify the accuracy and completeness of medical records, correcting any errors or discrepancies promptly.
• Collaboration
• Partner with healthcare professionals to ensure patient care and treatment documentation is accurate and timely.
• Ensure the seamless flow of patient information across various departments and healthcare providers.

Knowledge, Skills, and Abilities

• Knowledge of:
• HIPAA regulations and other healthcare privacy laws.
• Medical terminology.
• International Classification of Diseases (ICD)-10, Current Procedural Terminology (CPT) coding, and other medical classification systems.
• Skill in:
• Electronic Health Record (EHR) software.
• Microsoft Office Suite.
• Coding systems and healthcare regulations (e.g., HIPAA).
• Data analysis and reporting tools.
• Ability to:
• Ability to prioritize tasks, meet deadlines, and adapt to changing organizational needs.
• Demonstrate attention to detail and accuracy, ensuring precise, comprehensive records.
• Stay updated on trends and regulations in medical records management. Make needed changes to maintain compliance.
• Communicate and collaborate well with staff and healthcare professionals.
• Analyze problems, identify trends, decipher coding.
• Lead staff with experience in supervising and training employees.
• Maintain patient confidentiality and privacy in accordance with legal and ethical standards.
• Travel within the four Kane Community Living Centers.

Requirements

• An Associate’s degree in Health Information Management, Healthcare Administration, Medical Office Health Records Specialist, Medical Records Technician, AND two (2) years of experience in health information, billing, or coding PLUS one (1) year of supervisory experience managing staff.
• Certification as a Registered Health Information Technician (RHIT) is preferred.
• Certified Health Information Manager (CHIM) or equivalent certification is preferred.
• An equivalent combination of education, experience, and training is acceptable.

Benefits

• Compliance with Allegheny County Real Estate Tax status.
• Drug/medical examinations as required for the position.
• A pre-employment drug screen must be completed within 48 hours of the acceptance of the conditional offer of employment.

Equal Opportunity Employer

Allegheny County is an equal opportunity employer and will consider qualified applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, or sexual orientation.