Medical Records Manager

ESSENTIAL JOB FUNCTIONS

• Affirm that all medical record information is protected and kept confidential.
• File medical records accurately.
• Retrive medical records promptly upon request by authorized individuals and agencies.
• Identify late and incomplete documentation and report to individuals responsible for completion.
• Identify inaccurate documentation and report to individuals responsible for accuracy and documentation.
• Implement the system for advising all disciplines of documentation to be completed or corrected.
• Maintain an accurate resident census report and distribute to designated individuals.
• Maintain a discharge analysis and disease index as required.
• Complete all information in master resident index file.
• Answer correspondence regarding release of information from medical records.
• Ensure Medicare residents have timely certification/re-certification forms signed by the attending physician.
• Implement policies and procedures to maintain the medical record system in compliance with federal, state, and local requirements.
• Computerize medical record data as required.

EDUCATION AND EXPERIENCE

• An equivalent combination of education, training, and experience will be considered.
• A high school diploma or equivalent preferred; five or more years’ experience as a Medical Records Manager in long-term care experience required; an equivalent combination of education and experience may be considered.

KNOWLEDGE, SKILLS AND ABILITIES

• Language Ability - Reads and interprets documents.
• Written Communication - Writes clearly and informatively; able to read and interpret written information.
• Verbal Communication - Talks to others to convey information effectively.
• English Language - Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
• Math Ability - Basic knowledge of arithmetic and algebra, and their applications.
• Reasoning Ability - Ability to apply common sense understanding to carry out simple written or oral instructions.
• Clerical - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
• Quality Management - Demonstrates accuracy and thoroughness.
• Organizational Support - Follows policies and procedures; completes tasks correctly and on time.
• Adaptability - Adapts to changes in the work environment; changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
• Planning/Organizing - Prioritizes and plans work activities; advises for additional resources.
• Attendance/Punctuality - Ensures work responsibilities are covered when absent; arrives at meetings and appointments on time.
• Dependability - Completes tasks on time or notifies appropriate person with an alternate plan.
• Professionalism - Treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions.
• Computer Skills/Equipment Used to Perform the Job - Desktop/Notebook computersMS Office (Word, Excel, PowerPoint, etc.).