Medical Records Coordinator (32169)

GI Alliance is seeking an experienced Medical Records Coordinator to assemble patient information into medical charts/records accurately and completely.

Responsibilities

• Assembles patients’ health information including patient symptoms, medical history, exam results, X-ray reports, lab tests, diagnoses, and treatment plans.
• Reviews records to ensure all forms are completed, properly identified, signed, and organized in preferred style (e.g., chronological).
• Communicates with physicians and other healthcare professionals to clarify diagnoses or obtain additional information.
• Submits files/documentation to physicians and clinicians for review, quality assurance, and other purposes.
• Provides charts/documents for legal actions, following patient consent and confidentiality protocols.
• Manages the patient portal for the medical office.
• Uses practice management software to store, analyze, and retrieve data for patient care, cost control, surveys, or research.
• Protects patients’ health information for confidentiality, authorized access, and data security.
• Accesses and updates referral software to improve patient care and meet quality metrics.
• Trains new Medical Records clerks.
• Manages inbound fax queue.
• Serves as administrator for hospital portal/medical records access.
• Performs other duties as assigned.

Requirements

• High school diploma (Associate degree from a community/junior college preferred).
• Minimum 5-7 years of experience as a medical records specialist, preferably in a medical practice setting.
• Demonstrated leadership, viewed as a leader by staff.
• No performance or disciplinary actions in the last year.
• Serves as mentor/trainer for new hires.
• Considered a subject-matter expert by peers, management, and physicians.

Skills

• Ability to organize information chronologically and alphabetically.
• Analyzes medical records for completeness and accuracy with strong attention to detail.
• Effectively schedules time and assignments.
• Multi-tasks efficiently.
• Proficient in Microsoft Office and EMR software.
• Knowledge of legal and ethical considerations related to patient information.
• Skill in inputting information into medical record systems to meet clinic standards.

Work Environment

• Pleasant and comfortable office setting with minimal patient contact.
• Involves standing, sitting, bending, and reaching.
• May work at computer monitors for prolonged periods.

Equipment Operated

• Medical records equipment and supplies, including computer hardware/software, manual files, and sorters.