Medical Records Clerk/Scheduler

About the Role

To ensure proper maintenance of pertinent medical records in accordance with all current federal, state, and local standards, guidelines, and regulations. Responsible for coordinating and maintaining monthly staffing schedules to ensure appropriate daily coverage for resident care. Fill in as needed to meet staffing requirements.

Responsibilities

• Prepares folders and maintains records of newly admitted and discharged residents.
• Organizes the Medical Records Department in accordance with established policies and procedures, including electronic medical records.
• Reviews medical records for completeness, assembles records into standard order, and files records using applicable alphabetic and numeric filing systems.
• Locates, signs out, and delivers requested medical records.
• Organizes discharge and Medicare record charts.
• Performs monthly thinning and filing of medical charts.
• Processes daily mail to be sent to physicians for signatures.
• Inventories and orders supplies for the nursing department.
• Understands and adheres to the guidelines of “Resident’s Rights.”
• Participates in and attends periodic in-services and staff meetings.
• Participates in departmental budget planning and supplies monthly reports to the Administrator.
• Coordinates Medical Records Consultant visits.
• Creates and maintains staff schedules.
• Updates Daily Staffing Schedules and ensures they are visibly posted.
• Provides staffing for sick leave, vacation, and long-term leave.
• Schedules staff according to care needs, service criteria, care plans, and staff availability.
• Enters scheduling data and creates schedules.
• Contacts staff regarding day-to-day changes.
• Maintains an updated staff phone list.
• Enters staff information into scheduling databases.
• Maintains staff statistics and reports.
• Maintains call-ins, on-call coverage 24/7, capacity, and retention reports.
• Performs general office duties.
• Performs additional duties as assigned.

Requirements

• Six (6) months previous experience with medical records while working in a medical healthcare setting; or equivalent combination of education and experience.
• Thorough knowledge and understanding of Medical Terminology.
• Long-term care experience a plus.
• Prior scheduling experience preferred.
• Good communication and computer skills.