Medical Records/Central Supply

Medical Records Management

• Maintain Electronic Health Records (EHR): Create, update, and manage electronic and paper files for all new admissions.
• Conduct Documentation Audits: Perform routine checks on active and closed charts to ensure state compliance and timeliness of physician signatures.
• Manage Discharge and Thinning: Streamline current active charts according to facility policy and systematically organize overflow data.
• Process Information Requests: Act as the primary gatekeeper for legally authorized medical record disclosures, adhering strictly to HIPAA privacy guidelines.
• Career Transitions: Assemble, verify, and securely close out clinical records upon resident discharge or death.

Central Supply Coordination

• Inventory Control: Audit and track daily stock levels in the central supply room and various nursing unit utility stations.
• Vendor Procurement: Place authorized supply orders with approved healthcare vendors while strictly managing the monthly facility budget.
• Logistics & Delivery: Receive shipments, crosscheck packing slips, organize storage bins, and physically distribute medical stock to floors.
• Equipment Maintenance: Inspect, clean, track, and safely store major specialty hardware, including IV poles and oxygen concentrators.
• Emergency Preparedness: Audit and replenish emergency crash carts daily to maintain immediate facility crisis readiness.

Qualifications & Skills

• Education: High School Diploma or equivalent required; some healthcare administration coursework preferred.
• Licensure: Certified Nursing Assistant (CNA) designation is highly preferred, but not mandatory, to ensure a strong grasp of clinical items.
• Experience: Minimum of 1-2 years working in an administrative or supply role within a long-term care or SNF environment.
• Technical Skills: Proficiency with standard nursing home EHR software (such as PointClickCare) and Microsoft Office.
• Physical Demands: Ability to lift up to 35-50 pounds, push supply carts, and remain on your feet for extended periods.