Medical Education Meeting Planner - US

Medical Education Meeting Planner – P2

Responsibilities

Manage all aspects of event planning for Medical Education courses, Advisory Board Meetings, and Innovation Councils.

Prepares budget and monitors expenditures for each meeting.

Manages logistical support and provides direction to meeting staff, vendors, and hotel counterparts for in pre-planning, onsite execution, and post planning.

Meetings ranging in sizes from 40-100 attendees.

Cultivate relationships with hotel and AV partners and remain attuned to industry trends and market conditions in top destinations across the region.

Ensure adherence to all Compliance, Code of Conduct, and local laws regarding interactions with Health Care Providers (HCP).

Troubleshoot and handle any issues that arise on the event day.

Compiles price lists and negotiates contracts for services, dates, times, and spaces.

Tracks and processes all changes, including updating hotel confirmation numbers and cancellation numbers, room name changes.

Provides reports such as: rooming, participants list, ground transportation, group air, arrival and departure, food and beverage, translation etc.

Knowledge of meeting planning policies, procedures, compliance, and business practices.

Oversee client experiences from conception through post-event review; manage on-site preparations, production, and event breakdown; and ensure consistent, high-level service throughout all phases.

Locate resources, visit sites, and lead pre-event meetings to help staff make decisions about event design.

Requirements

• Experience 2-4 years of in meeting planning and coordination, preferably in the medical industry.
• Cvent Event Management Certification (preferred).
• Bachelor’s Degree preferred.
• Domestic travel required 25%.

Competencies

• Ability to understand customer priorities and use industry knowledge to help achieve goals.
• Self-motivated and ready to take on challenges and work under stress in a fast-paced environment.
• Ability to handle pressure and make good decisions quickly.
• Flexibility for domestic or international travel, as needed.
• Highly detail oriented with a critical degree of accuracy regarding event details.
• Strong interpersonal and communication skills.
• Prepared to work flexible hours.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and meticulous attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.

Benefits

• Competitive bonus and benefits package.
• Medical, dental, and vision coverage.
• 401k.
• Tuition reimbursement.
• Medical leave programs.
• Paid company holidays annually.
• Generous PTO.
• Volunteer time.
• A variety of wellness offerings such as EAP.