Medical Education Meeting Planner - US

Description

This position is responsible for all aspects of Meeting Planning for Medical Education programs from inception to completion and will act as a true business partner with Medical Education, and other integral internal functions to ensure delivery of the highest quality and a consistently excellent customer experience. This role will manage production for the entire event cycle, including venue sourcing, contract negotiation, AV/production sourcing, ground transportation, F&B planning, event design, event management technology, attendee registration and management, onsite event support, pre/post event evaluations, as well as program budget management and reconciliation.

Event Management Planning

• Manage all aspects of event planning for Medical Education courses, Advisory Board Meetings, and Innovation Councils.
• Prepares budget and monitors expenditures for each meeting.
• Manages logistical support and provides direction to meeting staff, vendors, and hotel counterparts for in pre-planning, onsite execution, and post planning.
• Meetings ranging in sizes from 40-100 attendees.
• Cultivate relationships with hotel and AV partners and remain attuned to industry trends and market conditions in top destinations across the region.
• Ensure adherence to all Compliance, Code of Conduct, and local laws regarding interactions with Health Care Providers (HCP).
• Troubleshoot and handle any issues that arise on the event day.
• Compile price lists and negotiate contracts for services, dates, times, and spaces.
• Tracks and processes all changes, including updating hotel confirmation numbers and cancellation numbers, room name changes.
• Provides reports such as: rooming, participants list, ground transportation, group air, arrival and departure, food and beverage, translation etc.
• Knowledge of meeting planning policies, procedures, compliance, and business practices.
• Oversee client experiences from conception through post-event review; manage on-site preparations, production, and event breakdown; and ensure consistent, high-level service throughout all phases.
• Locate resources, visit sites, and lead pre-event meetings to help staff make decisions about event design.

Reporting and Compliance

• Manage Open Payment or other regulatory reporting for all activities.
• Adherence to S+N business conduct policies and procedures as well as local laws and regulations.
• Maintain the highest standards of ethics and compliance.
• Ad hoc duties.
• Stay current, and often ahead of the curve, on event planning, design, and production trends, proactively identifying and solving operational challenges.

Requirements

• Experience 2-4 years of in meeting planning and coordination, preferably in the medical industry.
• Cvent Event Management Certification
• PREFERRED: Bachelor’s Degree
• Domestic travel required 25%

Competencies

• Ability to understand customer priorities and use industry knowledge to help achieve goals.
• Self-motivated and ready to take on challenges and work under stress in a fast-paced environment.
• Ability to handle pressure and make good decisions quickly.
• Flexibility for domestic or international travel, as needed.
• Highly detail oriented with a critical degree of accuracy regarding event details.
• Strong interpersonal and communication skills.
• Prepared to work flexible hours.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and meticulous attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.

Pay

The anticipated base compensation range for this position is $75,000 - $85,000 USD annually (or hourly). The actual base pay offered to the successful candidate will be based on multiple factors, including but not limited to job-related knowledge/skills, experience, geographical location. It is not typical for an individual to be hired at the high end of the range for their role at Smith + Nephew. Compensation decisions are dependent upon the facts and circumstances of each position and candidate.

Benefits

• Competitive bonus and benefits.
• Medical, dental, and vision coverage.
• 401k.
• Tuition reimbursement.
• Medical leave programs.
• Paid company holidays annually.
• Generous PTO.
• Volunteer time.
• Variety of wellness offerings such as EAP.

EEO Statement

Smith+Nephew provides equal employment opportunities to applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability.