Meeting Planner, Professional Education

About the role

We are looking for a Meeting Planner to join our dynamic team within our Life Sciences Division. In this client-facing role, you will act as the event planning lead on each meeting. You will collaborate with peers and vendors alike to ensure each event is executed flawlessly and compliantly from site selection, to registration, to menu planning through onsite execution and budget reconciliation and everything in between. In the fast-paced environment, you will manage events on time, on budget and within compliance guidelines.

Responsibilities

• Act as the main point of contact for your client, and ensure all milestones are clearly communicated and met. Be consultative in your approach. Afterall, you an expert in meetings management.
• Work with your client and peers on procuring an ideal and compliant venue for each event.
• Partner with your team mates to create clear & simple attendee communications and registration websites. Create a well-timed and accurate communication plan.
• Communicate effectively with all hotel & vendor partners. You’ll be responsible for hotel rooms, designing and communicating room sets, AV/Production needs, offsite and team building events, ground transportation, signage and more!
• Ensure all customer HCP compliance requirements are adhered to
• Ensure everyone, from client to attendee to staff member has a positive and memorable experience from invitation stage, through onsite, and departure. We aim to please!

Requirements

• Communicating with clients. You have the ability to own the room and convey confidence, knowledge of best practices in events and a professional presence at first impression and on-going.
• Managing multiple priorities and being adaptable. You have exceptional problem-solving skills, are calm under pressure and work well in a collaborative environment.
• Establishing long lasting, professional relationships with clients, co-workers and vendors.
• Managing the complex world of compliance including understanding Meal Caps, State & Country Laws and Transfer Of Value reporting.
• Cvent, Excel and Microsoft Office Suite.

Qualifications

• A college degree from a 4-year institution.
• Background coordinating corporate meetings and events.
• The ability to travel for programs.

Benefits

We offer a competitive salary and benefits package, including:

• Flexible Working
• Room to Grow
• Everyone has a voice
• Travel requirements for this role are as follows: Less than 25%

Pay

The salary range for candidates in applicable jurisdictions in the US for the position of Meeting Planner, Professional Education is between $60,000 - $75,000. The actual pay depends on your skills, qualifications, experience, geographical location, and project budget.