Meeting Planner

Responsibilities

• Manage programs and events from contract turnover through final billing using business management systems.
• Coordinate site inspections and develop detailed itineraries and working agendas.
• Communicate between suppliers and clients to ensure all requirements are met.
• Maintain accurate records, system input, and complete file management per company policies.
• Serve as day-to-day client contact, conducting regular status meetings and ensuring objectives are achieved.
• Manage program budgets, review and audit billing for accuracy, and track expenses.
• Initiate and reconcile supplier payments as needed.

Requirements

• Bachelor’s degree or equivalent experience.
• 1–3 years of experience in event or meeting management, including budget maintenance.
• Strong organizational and communication skills with the ability to manage multiple projects.
• Proficiency in Microsoft Office and ability to learn new technology quickly.

Nice to Have

• Destination knowledge or prior hotel sales experience.
• Experience developing and maintaining client and supplier relationships.

Schedule

This is a Hybrid role based in Santa Clara, CA.

Expectation to travel up to 20% for site inspections and event execution.

Pay

The total compensation range for this position is $65,000 - $70,500, determined based on location, experience and qualifications.