Medical Communications Coordinator

About the role

The Campbell Foundation, affiliated with Campbell Clinic Orthopaedics, is seeking a collaborative Coordinator of Medical Communications and Resources. This individual will play a vital role in the preparation, development, submission, distribution, and access to medical communications and resources. The Coordinator will work closely with the Editor, faculty, and Foundation team members to coordinate the production, delivery, and tracking of education materials and continually expand and diversify education resources for internal and external partners.

Responsibilities

• Performs online and library literature searches and recommends, develops, coordinates, and delivers electronic and hard copy resources to meet needs of faculty, residents, and other health professionals.
• Prepares written materials, including scientific lecture PowerPoints, lectureship flyers, preliminary and final programs, within budget and timelines.
• Supports education and research programs through faculty and staff correspondence, online submissions, disclosure of interest, presentation gathering, and other follow-up.
• Assist faculty with adherence to publications criteria, standards, and deadlines.
• Assists editors with document changes, figure acquisition, and proofreading of publication chapters and manuscripts.
• Assists with facilitation of continuing education programs.
• Trains staff, residents, and partners to use search databases and affiliate libraries.
• Assists in operation of the Campbell Clinic Foundation library: orders, receives, and maintains textbooks, journals, articles, and digital media; participates in formulation, administration, and evaluation of programs.
• Develops and presents appropriate reports to staff, committees, and other stakeholders; develops and maintains effective communications and relations with leadership.
• Recommends expenditures, oversees library budget, and purchases supplies.
• Audits, researches, and recommends direction for continuing quality, delivery, and availability of library and technology services to address stakeholder needs.

Requirements

• Bachelor's degree from a 4-year college or university required.
• Minimum five years of related experience in a higher education and/or healthcare library, publication, or writing environment preferred.
• Knowledge of medical and surgical terminology preferred.

Skills & Abilities

• Ability to identify and build relationships and procure tools and resources for stakeholders, including active clinicians, fellows, residents, and external learners.
• Follow trends, actively listen, make recommendations, and support resources for skill-building, knowledge, and communication systems and conversations.
• Capable of troubleshooting, documentation, and creating and following workflows to ensure efficient and effective program and service delivery.
• Computer Skills: Must excel in using various software systems, databases, mobile and web technologies, digital searches, and communication tools.
• Able to upload materials and generate reports.
• Proficient and efficient spreadsheets, word processing, internet research, and database.
• Demonstrated ability to learn and apply new technical skills quickly.

Qualifications

Strong service orientation, proven record of strong written and verbal communication skills in technical/clinical applications, flexible and willing to adjust schedule to meet project and stakeholder deadlines and demands, ability to communicate with stakeholders via various digital and in-person means, ability, willingness, and consistency in tracking work and projects, self-motivated, strong attention to detail, and excellent time management and project management skills.