Program Coordinator, Medical Communications

The Program Coordinator, Medical Communications role is listed on behalf of a partner company managing all applications and next steps. This is an excellent opportunity for an organized and detail-oriented professional to build a career in medical communications while supporting meaningful healthcare initiatives.

About the role

• Coordinate multiple medical communications projects simultaneously, ensuring timelines, deliverables, and project milestones are tracked and completed efficiently.
• Manage medical, legal, and regulatory (MLR) review processes, including submissions, status tracking, stakeholder communication, and coordination with internal reviewers.
• Organize internal and external meetings, prepare agendas, capture meeting notes, and distribute clear action items and project updates.
• Support project financial administration by assisting with invoicing reviews, reconciliations, Sunshine Act reporting, and other client reporting requirements.
• Collaborate with external vendors to coordinate meeting logistics, including venue sourcing, travel arrangements, audiovisual requirements, catering, and event execution.
• Facilitate assignment team meetings, maintain project documentation, identify workflow challenges proactively, and help implement effective solutions to keep projects moving forward.

Requirements

• Bachelor's degree in communications, marketing, advertising, journalism, or a related discipline; other academic backgrounds will also be considered.
• 0-2 years of professional or internship experience in a client services, agency, project coordination, or related environment.
• Strong organizational and multitasking skills, with the ability to manage numerous concurrent projects and competing deadlines.
• Excellent written and verbal communication skills, with a collaborative and proactive approach to problem-solving.
• Intermediate to advanced proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and Project.
• Experience supporting project managers, coordinating timelines, or developing project schedules is considered an asset.
• Ability to thrive in a fast-paced environment while maintaining exceptional attention to detail and a solution-oriented mindset.

Benefits

• Competitive salary ranging from $41,600 to $62,400 annually, based on experience and qualifications.
• Fully remote work opportunity within the United States.
• Comprehensive benefits package, including health and wellness coverage.
• Professional development and career growth opportunities.
• Collaborative, supportive, and team-oriented work environment.
• Opportunity to work on impactful projects supporting pharmaceutical and biotechnology communications.
• Inclusive workplace that values diversity, innovation, and continuous learning.