Media Coordinator

Responsibilities

• Create and manage Insertion Orders (IOs) in the AD system
• Monitor and verify payment terms tied to media authorizations
• Track media spend against budget using billing trackers and platform data
• Maintain accurate weekly/monthly budget reporting, including pacing, variances, and forecasting
• Reconcile delivery vs. contracted placements and ensure IOs align with invoices
• Uphold accuracy and excellence in the billing process in coordination with marketing finance and media agencies
• Own the end-to-end trafficking workflow between external media agencies and our in-house creative studio, ensuring assets, specs, timelines, and approvals are aligned
• Capture and exchange creative materials, technical requirements, and campaign documentation to guarantee seamless activation
• QA creative assets prior to launch to ensure platform compliance and accurate execution
• Implement campaigns across digital platforms (Google Ads, Meta, TikTok)
• Prepare, QA, and validate creative assets to meet platform specifications and trafficking requirements
• Manage campaign launches, trafficking documentation, and IO distribution
• Monitor daily pacing and performance to ensure alignment with KPIs
• Identify trafficking discrepancies or delivery issues and secure proper makegoods/compensation (TRP, budget, audience levels)
• Build audiences and manage targeting parameters as required

Qualifications

• Current or recent agency experience as a Media Coordinator or similar activation role
• Strong understanding of digital trafficking, pacing, and billing workflows
• Knowledge of online media fundamentals
• High attention to detail and strong financial accuracy
• Ability to manage multiple campaigns and deadlines simultaneously
• Clear and confident communication skills