Media Coordinator

About the role

This entry-level position in the Media Investment department assists media Buyers and leads with placing and maintaining media buys across television, streaming video (CTV/OTT), streaming audio, OOH/DOOH, and other formats, with a heavy focus on streaming video and television.

The ideal candidate is driven, detail-oriented, organized, and communicates effectively with vendors and colleagues.

Responsibilities

• Contact stations, publishers, and vendors to obtain buy confirmations and resolve discrepancies.
• Input media buys, solve discrepancies, and manage confirmations and cancellations.
• Create and format reports in Excel and internal systems; pull, read, and analyze reports.
• Contact stations, publishers, and vendors weekly regarding issues such as restrictive programming.
• Write and confirm receipt of credit memos to stations, publishers, and vendors.
• Manage pre- and post-log deadlines and understand traffic and ad ops procedures.
• Regularly communicate with buyers and leads on clearances, order confirmations, and rotations.
• Assist with miscellaneous department tasks and ensure accuracy in data entry, contracts, and spreadsheets.
• Troubleshoot and problem-solve as needed, demonstrating excellent attention to detail and follow-through.
• Meet media deadlines and adapt to shifting priorities.

Requirements

• Bachelor’s degree.
• 0–2+ years’ prior experience in an administrative assistant or coordinator capacity.
• Detail-oriented, organized, and able to multitask.
• Professional business writing skills and effective oral and written communication.
• Ability to investigate and solve problems proactively and independently.
• Ability to manage expectations and adapt to a variety of personalities.
• Sound judgment under pressure.
• Beginning to intermediate proficiency in MS Office programs (Outlook, Word, Excel, PowerPoint).

Skills

• Strong attention to detail and follow-through.
• Effective communication across multiple platforms (in-person, email, phone).
• Ability to present work with confidence and clarity.