Materials Management Office Support Specialist (Office Specialist 2)

Posted Date: 8/20/2026

About the role

The Oregon Department of Environmental Quality (DEQ) has a full-time opportunity for a Materials Management Office Support Specialist (Office Specialist 2) located in Portland, Oregon. This position provides critical support to DEQ’s Materials Management Program, which protects human health and the environment by reducing the environmental and social impacts of materials and products throughout their full life cycle.

The Materials Management headquarters office implements regulatory and non-regulatory programs related to recycling and waste prevention, food waste, sustainable building, community grants, toxics reduction, and responsible disposal of products including unused medicines, paint, batteries, mattresses, and electronics. The Materials Management Program is part of DEQ’s Land Quality Division, which supports DEQ’s mission through environmental cleanups, safely managing solid and hazardous wastes, and responding to spills of oil and hazardous materials.

Responsibilities

• Provide logistical planning support and coordination for various internal and external meetings, trainings, and committees, both in-person and virtual.
• Attend meetings and take notes.
• Coordinate staff travel and event registration.
• Maintain manager and staff calendars and regular scheduling.
• Order, track, and reconcile purchases of services and supplies.
• Manage data, develop spreadsheets, and review reports.
• Provide general office support, including copying, mailing, and scanning.
• Draft, proofread, edit, and format documents.
• Manage records and coordinate public records requests.
• Provide support to managers and staff on various software, computer, and other equipment.

Requirements

Minimum Qualifications:

• 2 years of general clerical experience that included keyboarding, word processing, and generating documents, OR an Associate’s degree.

Desired Attributes:

• Demonstrated experience and personal commitment to building and sustaining an equitable and inclusive culture where all team members feel empowered to contribute.
• Experience supporting mission-driven organizations or public sector programs operating with many complex administrative requirements.
• Experience working with State of Oregon (or another government agency) policies and procedures and utilizing State of Oregon (or another government agency) software, databases, and systems.
• Experience providing information to program staff and managers about relevant policies and processes; ability to maintain working knowledge of required procedures when they are updated or changed.
• Experience with scheduling, maintaining manager and staff calendars, and coordinating meeting logistics, including in-person, virtual, and hybrid; large and small sizes; internal and external participants; routine internal meetings; and formal public meetings.
• Proficiency with Zoom, Microsoft 365 and Office products, including Outlook, Teams, Word, Excel, OneNote, and Planner.
• Experience providing support for purchasing and procurement processes, including following applicable rules and policies, purchasing supplies and equipment, obtaining approvals, tracking invoices, and using procurement systems such as OregonBuys.
• Experience with formatting public documents, meeting accessibility requirements, and performing data management, including data entry, quality assurance, and quality control.
• Proficiency using standard office equipment, such as laptop computers, printers, copiers, scanners, videoconferencing equipment, etc.
• Strong customer service skills and ethos; demonstrated ability to conduct work courteously and inclusively with internal and external individuals, in-person and virtually, via email and phone.
• Strong organizational and time management skills, attention to detail, and high aptitude for learning new things.
• Excellent verbal and written communication skills.

Benefits

• Comprehensive medical, dental, and vision plans for the employee and their qualified family members.
• Paid sick leave, vacation leave, personal leave, and 11 paid holidays a year.
• Membership in the Public Employees Retirement System (PERS).
• Opportunity to potentially receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF).

Schedule

This is a full-time, AFSCME represented position. The position will be based out of DEQ’s Headquarters office in Portland and will require at least 1 day per week in-person. The successful candidate may be eligible for part-time hybrid work, with logistics to be worked out with the Hiring Manager prior to hire. Occasional statewide travel by car may be required for meetings, conferences, trainings, public hearings, and workshops, some of which may involve extended work hours, overnight stays, and/or weekend work.

Working Conditions

• DEQ will provide necessary hardware (laptop, monitor, keyboard, mouse, and cell phone) for an employee to successfully work from home.
• Access to a workspace that may be shared with other employees at DEQ sites.
• Occasional lifting of objects of up to 25 lbs.
• Must have a valid driver’s license or an alternate method of transportation if driving a motor vehicle. Compliance with ORS 807.020 (1) is required.
• Drivers of state-owned vehicles must complete a defensive driving safety class every two years.