Materials Management Information Systems (MMIS) Manager

Principle Duties and Responsibilities

• Supervise and manage a team responsible for the operation and maintenance of the MMIS.
• Develop and implement data collection systems and strategies to optimize statistical efficiency and data quality.
• Maintain clean item files free of duplicates and misinformation.
• Create and present quality dashboards.
• Perform data entry, either manually or using other technology, when needed or required.
• Interpret data and develop recommendations based on findings, support the management of system functionality like automated replenishment of warehouse supplies, and manage electronic data interchange (EDI) processes.
• Oversee the integration of new products into the MMIS database.
• Oversee the use of GHX/EDI for electronic transactions, ensuring efficient, accurate, and timely exchange of procurement data.
• Monitor the performance and reliability of the GHX/EDI system, implementing improvements as needed to support supply chain operations.
• Manage the vendor portals to streamline communication, aid timely invoice resolution, improve transaction processing, and enhance vendor relationships.
• Expand the utilization of GHX/EDI capabilities to include more suppliers and contract categories.
• Collaborate with vendors to ensure that electronic data interchange aligns with contractual terms and supply chain objectives.
• Develop and maintain documentation and training materials related to GHX/EDI processes.
• Lead initiatives to optimize the use of the GHX/EDI system for better data accuracy, reducing manual entry and the potential for errors.
• Work with GHX/EDI systems to enhance electronic communication and transaction processing with suppliers.
• Lead the transition from Lawson to Oracle ERP systems, ensuring a smooth and efficient migration process.
• Develop a comprehensive implementation plan for Oracle ERP, including timeline, milestones, and resource allocation.
• Cook with IT and cross-functional teams to customize and configure the Oracle system to meet the specific needs of the hospital.
• Implement punch-out services and supplier portals.
• Oversee the data migration process from Lawson to Oracle, ensuring data integrity and accuracy.
• Conduct thorough testing of the Oracle ERP system to validate functionality and performance.
• Provide training and support to staff on the new Oracle system, ensuring a high level of system adoption and proficiency.
• Oversee ERP system maintenance, ensuring accurate and efficient operation.
• Cook with Group Purchasing Organizations (GPOs) for the efficient download and integration of purchasing data.
• Manage the item master team who enters and maintains the item master.
• Maintain the integrity and accuracy of the item master file (source of truth) in the ERP system.
• Regularly review and update item master data to reflect changes in product information, pricing, and supplier details.
• Develop and implement policies and procedures for item master data entry and maintenance.
• Collaborate with procurement, supply chain contracts management, clinical departments, and suppliers to ensure that item master data aligns with contractual agreements and clinical requirements.
• Utilize ERP analytics to monitor and report on item usage, cost trends, and inventory levels.
• Implement continuous improvement initiatives to enhance item master data management processes.
• Develop supplier portal management strategies to improve collaboration and communication with vendors.
• Utilize MMIS-data to support strategic decision-making through comprehensive reporting and analytics.

Qualifications

• Bachelor's Degree in Supply Chain Management, Information Systems, Business Administration, or a related field.
• PREFERRED: Master's Degree in Supply Chain Management, Information Technology, or a related field.
• 3+ years of experience in materials management or supply chain roles within a healthcare setting, with a focus on information systems management.
• Demonstrated experience in managing an MMIS, including database management, analytics, and reporting.
• Proven track record in improving supply chain or materials management processes through the use of technology.
• Certification in Materials Management (e.g., CMRP) or Information Systems (e.g., CISA) highly preferred.
• Additional certifications in data analytics (e.g., Certified Analytics Professional) or process.
• Advanced Microsoft Excel, PowerPoint, and Project Management software skills.