Materials Coordinator

General Summary

The Materials Coordinator monitors and controls component inventory and coordinates schedules to meet shipping requirements needed to satisfy customer orders. They are responsible for planning, procurement, storage, controlling, and distribution to support operations requirements. This position also contributes to a safe workplace and minimizes negative impacts by complying with the EHS policies, procedures, work instructions outlined in the EHSMS Training Assessment for this position.

Essential Duties and Responsibilities

• Schedule Production and Supplier Releases through SAP to ensure the fulfillment of customer requirements.
• Maintain, forecast, monitor, and control plant production inventory to ensure proper levels are maintained.
• Set up and coordinate with Purchasing to issue schedules for new components within SAP system and acquire samples as necessary.
• Interface to maintain a smooth production schedule with the proper priorities of parts with enough lead time and visibility to ensure efficient and timely production.
• Interface with Assembly and Welding Departments to ensure components are available at proper time/point of use.
• Perform Monthly / Yearly inventory counts to ensure inventory accuracy.
• Make Inventory Adjustments to SAP under approval of department manager.
• Oversee inbound freight costs for each part through monitoring and management of the supply chain.
• Process Return Material Authorization (RMA) paperwork to send material back to the supplier with Quality.
• Provides direction and support to the Materials Administrator.
• Maintain minimum, safety stock, and critical spare levels for materials based on the plant goals, usage rates, preventive maintenance schedules, supplier lead times, and risk to operations and environmental permits.
• Proactively identify, communicate, and escalate risks related to shortages, delayed deliveries, that could affect emissions compliance, inspections, or plant operations.
• Support root-cause investigations and corrective actions related to material issues in coordination with Quality, and suppliers.

General Duties

• Work safe, smart, and effectively.
• Do your best.
• Support teamwork.
• Respect fellow Team Members.
• Continue learning.
• Be on time.
• Abide by our values.
• Demonstrate high standards of performance, integrity, and ethics.
• Have a positive attitude.
• Focus on quality.
• Keep your work area clean and organized.
• Take ownership, responsibility, and accountability for your actions.
• Initiate continuous improvement.
• Treat the business as if you own it.
• Ensures compliance with all EHSMS policies and procedures.
• Instructs on safe work practices and promotes safety consciousness while practicing safety procedures, enforcing policy regarding safety and making recommendations when needed.
• Sees that company policies and programs are effectively made known; cooperates and assists in the development of effective communications.
• Promotes a positive employer-employee relation.
• Maintains departmental efficiency regarding timeliness and quality of reports and procedural requirements.
• Maintains inter-departmental relationships of such a caliber as to promote confidence, integrity and cooperation.
• Capable of providing support as requested by supervisor.

Job Requirements

• Education: Bachelor’s degree in materials management or equivalent is preferred.
• Experience: Strong SAP user experience preferred. A minimum of four years materials management, scheduling, purchasing or related fields. Must have previous experience or training on a personal computer and utilize MS Office with emphasis on Excel. Ability to work well with customers, outside suppliers, intragroup suppliers and various internal company personnel. Well organized; able to manage a great deal of detailed information in a timely manner. Able to meet schedule demands for a large variety of complex situations.