Master Scheduler Program Manager - Remote

Job Description

1. Summary

• Develop and manage an integrated master schedule for all projects or operations, considering dependencies, constraints, and resource availability.
• Experience in master scheduling for multiple large programs and prepare executive summary for different level of audience across the organization.
• Collaborate with project managers, department heads, and stakeholders to understand key milestones.
• Regularly update and maintain the master schedule by incorporating changes, updates, and adjustments as necessary.
• Monitor project progress and identify any deviations from the schedule, taking proactive measures to address delays or other issues.
• Conduct regular meetings and discussions with project teams to review and analyze project status, identify bottlenecks, and recommend solutions.
• Provide accurate and timely reports, dashboards, and visualizations that communicate project status, key metrics, and performance indicators to management and stakeholders.
• Continuously improve scheduling processes, tools, and methodologies to enhance efficiency and accuracy.
• Train and mentor project team members on best practices for schedule management and adherence.
• Collaborate with procurement and resource management teams to ensure alignment between the schedule and resource allocation.

Core Competencies, Skills, and Knowledge

• Master Scheduler Required Skills
• Proficiency in project management software, such as Microsoft Project or Primavera, or Planview to develop and manage schedules.
• Strong analytical and problem-solving skills with the ability to identify critical paths, analyze complex data, and make informed decisions.
• Excellent communication and interpersonal skills to effectively collaborate and coordinate with diverse teams and stakeholders.
• Exceptional organization and time management skills to prioritize tasks, meet deadlines, and manage multiple projects simultaneously.
• Attention to detail and a commitment to accuracy in maintaining and updating schedules.
• Ability to work well under pressure and adapt to changing priorities and requirements.
• Strong leadership skills with the ability to influence and motivate teams to achieve project goals.
• Knowledge of project management methodologies and best practices.
• Proficiency in data analysis and visualization tools, such as Excel or Tableau, to generate reports and metrics.
• Stakeholder Relationship Management
• Establishes and maintains effective relationships with internal and external customers and key stakeholders.
• Is committed to meeting internal customers’ expectations and needs while maintaining objectivity and transparency.
• Has technical knowledge and communication proficiency to engage with external customers and suppliers.
• Leadership Skills and Presence
• Demonstrable resilience, empathy, and accountability.
• Gains support by actively and consistently involving others.
• Has an awareness and understanding of their audience, and the best ways to engage them to obtain decisions and sustain their active engagement and support.
• Possesses leadership presence that inspires project stakeholders and team members to achieve the project objectives.
• Proactive in driving creative resolutions to project risks and issues.
• Interpersonal Skills
• Experienced in the techniques to work with diverse, cross-functional, and virtual teams and environments.
• Excellent time management skills. Able to work on multiple concurrent activities and prioritize personal workload and team-work load to optimize project delivery.
• Ability to lead effective meetings/workshops to achieve stated outcomes and drive decisions. Creating and adhering to meeting objectives and agendas, timely distribution of meeting minutes and follow-up on actions.
• Collaborative Approach: Problem solver, active listener, adaptability to changes.
• Organized and Detail-Oriented.

Qualifications

• Minimum Requirements (Must Haves)
• Bachelor's degree in business administration, engineering, or a related field.
• Proven experience as a Master Scheduler or similar role, preferably in a project-based environment.
• Certification in project management, such as PMP (Project Management Professional), is highly desirable.
• Proficient in the use of project management software.
• Demonstrated ability to manage complex schedules in a fast-paced and dynamic environment.
• Strong knowledge of project management principles, methodologies, and tools.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively in a team-oriented environment.
• Strong problem-solving and decision-making skills.
• Attention to detail and a commitment to accuracy in maintaining and updating schedule
• Preferred
• PMP, or other PMI Certification, or equivalent.
• BS in Business Administration, Computer Sciences, Engineering, or related degree that provide foundational skills that foster success in managing projects.