Marketing Winning Work Coordinator

About the role

The Marketing Winning Work Coordinator provides professional input supports winning work activities within the West + LATAM geography. The role provides operational and proposal support across the pursuit and bid lifecycle, ensuring alignment with business priorities and established winning work practices. This position works closely with bid directors, bid managers, and technical teams to support pursuit planning, proposal development, and interview preparation, contributing to high-quality client submissions. The work requires a strong understanding of the Arup value proposition and our services, the industry and markets in which we work, and the clients and collaborators we work with and our people delivering the work.

Key Responsibilities

• Works with Bid Directors and Bid Managers throughout all stages of the pursuits process
• Supports bid coordination to deliver compelling, client-focused submissions
• Liaises with technical teams, schedulers, project managers and other contributors for timely receipt of information required to meet internal and external (client) deadlines and priorities
• Coordinates content for Arup's bid and pitch documents
• Works with MCBD contributors (writers, editors, graphic designers, client managers, etc.) to support messaging, and proposal quality
• Captures project win nuggets to share internally and in collaboration with the broader MCBD team promote new project wins internally and externally, as appropriate
• Uses CRM and bid systems throughout the bid lifecycle, supporting data integrity and pipeline reporting
• Knowledgeable in the use of best practice tools, templates and resources to support effective pursuits and bidding to enhance effectiveness across the wider business
• Updates bid data in the use of bid sites, SharePoint databases and CRM
• Supports client-facing activities including research to support positioning activities and providing input on presentations and interview preparation

Qualifications

• Degree, postgraduate qualification in Marketing, Communications, Business Development or other relevant qualification
• Certification with APMP desirable

Experience

• 3+ years' relevant experience supporting pursuits and bids
• Experience of bid delivery at a local office geography scale
• Knowledge of AEC bidding and procurement methods
• Working with the technical staff and marketing team to ensure proposal process is followed, and to ensure quality and consistency in all proposal/qualification's documents
• Experience with CRM pipeline management and data management tools
• Be a valuable member of the firm's professional team by maintaining and enhancing the culture and core values of Arup

Skills

• Strong skills in analysis and problem-solving
• Strong communication and interpersonal skills
• Proficiency in marketing and communications related technologies such as Microsoft, PowerPoint and Adobe Creative Suite
• Experience working with brand guidelines
• Ability to work in a fast-paced, dynamic environment
• Strong time management skills
• Maintains collaborative working relationships with peers, leaders and other stakeholders
• High level of personal integrity, professionalism, and inclusive leadership
• Commitment to exemplifying Arup's aims, particularly those of being a 'humane organization', maintaining 'quality of work', and 'straight and honorable dealings'

Pay

The good faith base salary hiring range for this job if performed in San Francisco is $85,000 to $95,000 per year. This range is commensurate with experience, educational background, and skill level. Benefits are not included in the base salary. Please note hiring ranges for candidates performing work outside of San Francisco will differ.

Benefits

• Global Profit Share Plan (paid bi-annually) – provides an opportunity to share in the success of the Firm
• 401(k) plan with up to 10% company match
• Flexible working arrangements including alternative schedules and the ability to work outside of the office for a portion of your workweek
• Comprehensive benefits program providing health and welfare security as well as paid time off for rest and renewal