Marketing & Sales Coordinator

Summary Of Position Responsibilities

The Marketing & Sales Coordinator will support execution across multiple EMS-managed entities while also assisting in maintaining structure and accountability across the sales team. This role will help ensure follow-through on initiatives, support communication, and provide visibility into ongoing activities, while also supporting onsite coordination and business development efforts.

• Support execution of marketing campaigns, including email outreach and lead generation
• Aid with CRM management (GoHighLevel) and pipeline tracking
• Care for data accuracy across accounts
• Support sales processes through outreach coordination and engagement tracking
• Aid in monitoring sales team activity, including outreach, follow-ups, and engagement
• Ensure accountability across the sales team by tracking tasks and deliverables
• Cook up communication between sales, marketing, and leadership
• Supply status updates and visibility on team activity and performance
• Aid in onsite business development efforts, including community outreach, events, and relationship-building initiatives
• Manage scheduling, task tracking, and workflow organization
• Aid in managing processes and maintaining operational structure across entities

Scheduled Duties And Responsibilities

• Support execution of marketing campaigns, including email outreach and lead generation
• Aid with CRM management (GoHighLevel) and pipeline tracking
• Care for data accuracy across accounts
• Support sales processes through outreach coordination and engagement tracking
• Aid in monitoring sales team activity, including outreach, follow-ups, and engagement
• Ensure accountability across the sales team by tracking tasks and deliverables
• Cook up communication between sales, marketing, and leadership
• Supply status updates and visibility on team activity and performance
• Aid in onsite business development efforts, including community outreach, events, and relationship-building initiatives
• Manage scheduling, task tracking, and workflow organization
• Aid in managing processes and maintaining operational structure across entities

Unscheduled Duties And Responsibilities

• Respond to media inquiries and crisis communication needs as necessary
• Aid in developing messaging for public statements or executive speeches
• Aid in special initiatives or campaigns related to recruitment, fundraising, or program awareness
• Support reputation management and community relations strategies
• Troubleshoot urgent content errors or branding inconsistencies

Physical Demands And Working Conditions

• Prolonged periods sitting at a desk and working on a computer
• Occasional lifting up to 25 pounds
• Frequent meetings via video or phone; occasional in-person site visits
• On-site only
• Office-based, with travel between program sites as needed
• Cross-functional collaboration with high-level staff across all departments
• High-paced, deadline-driven, and strategically focused work environment

Competencies And Skills

• Experience supporting multiple brands or business units
• Familiarity with email marketing and outreach systems
• Experience supporting or participating in community outreach or networking events
• Experience working with U.S.-based teams or clients
• Level of education / training / qualifications: Bachelor’s degree in Marketing, Business, Communications, or related field; 2–4 years of experience in marketing, sales, business development, or related field
• Strong understanding of digital marketing, lead generation, and sales processes
• Experience working with CRM platforms (GoHighLevel preferred)
• Strong organizational skills and attention to detail
• Strong written and verbal communication skills
• Comfortable with in-person engagement and onsite responsibilities
• Ability to manage multiple priorities in a fast-paced environment

Performance Metrics (KPIs)

• Task completion and follow-through
• CRM accuracy and pipeline updates
• Campaign support effectiveness
• Responsiveness and communication
• Contribution to outreach and engagement efforts
• Ability to operate independently