Marketing/Pursuit Coordinator

Essential functions and responsibilities

• Cook up, polish, and peer-review standard government form proposals, expressions of interest, technical proposals, and presentations.
• Search for and insert Request for Proposals (RFP)/advertisements into the Customer Relationship Management (CRM) system.
• Coordinate all stages of the pursuit process from kickoff meeting to completion and proposal closeout.
• Create pursuit outlines.
• Participate in pre-proposal meetings, kickoff meetings, debriefings, etc.
• Prepare significant sections of pursuits, including but not limited to, project descriptions and resumes, tailored for specific pursuit. Collaborate with Subject Matter Experts (SMEs) to develop other pursuit content.
• Coordinate pursuit production (typing, graphics, editing, and reproduction), printing, and delivery, with a focus on quality assurance/quality control.
• Assist with presentation preparation, presentation materials, etc.
• Generate consistently compliant high-quality submissions while delivering exceptional customer service.
• Support marketing efforts as needed.
• Enter data for marketing databases, track leads go/no-go, and wins or losses.
• Maintain visually appealing marketing materials including resumes, boilerplate information, project descriptions, photographs, subconsultant information, etc.
• Collaborate closely and interact with technical staff, administrative staff, and marketing staff in other offices, as well as outside vendors, subconsultants, and clients.
• Perform administrative duties related to marketing such as filing, data input, etc.
• Research websites, newspapers, magazines, and other business publications in search of project opportunities for professional services. Enter data for these opportunities into marketing database (CRM), tracking leads and associated go/no go decisions, and wins or losses.
• Collect information, conduct market research about prospects/clients/projects, and contribute to the development of various business collateral to support continued strategic growth.
• Generate reports for technical staff on marketing efforts, when required.
• Offer organizational support for office, regional, and corporate marketing efforts.
• Comply with JMT’s Quality Management System (QMS), ISO 9001:2015 Marketing procedures.

Required Experience

• Bachelor’s degree in Marketing, Business, Communication, or related field or equivalent years of experience
• Minimum 2 years of AEC industry-related experience, preferred
• Proficiency in Microsoft Office Suite
• Proficiency in CRM Systems
• Knowledge of the RFP structure and proposal process
• Experience with word processing software
• Understanding of marketing principles
• Prior experience with Adobe InDesign and Wordsflow plugin is preferred

Working Conditions

• Work can be performed on a hybrid schedule.
• Work is generally sedentary in nature but may require occasional standing and walking.
• Lighting and temperature are adequate and there are no hazardous or unpleasant conditions caused by noise, dust, etc. within the office environment.

Benefits

• Affordable Medical, Dental & Vision Insurance
• Company-paid Life and Disability Insurance
• Paid Time Off
• Paid Holidays
• Paid Caregiver Leave Program
• 401K Retirement Plan (Traditional and Roth options)
• Employee Stock Ownership Plan (ESOP)
• Career Development Programs

Pay

$32.00 - $43.00 per hour, commensurate with experience, education and certifications.

Schedule

This hybrid position requires a minimum of two days per week in a JMT office.