Marketing Proposal Coordinator

Role Overview

You’ll be part of a collaborative marketing team that values shared ownership, clear communication, and supporting one another as priorities change. Using client intelligence and pursuit context, you’ll help shape messaging and positioning so content is relevant, intentional, and aligned with the goals of each pursuit.

Primary Duties and Responsibilities

• Develop marketing content for SOQs, proposals, interview presentations, and award submissions, following firm standards and brand guidelines.
• Organize technical content into clear, well-structured narratives that support pursuit strategy and evaluator priorities.
• Develop high-quality proposals within branded InDesign templates, maintaining layout consistency, visual hierarchy, and brand voice.
• Plan, communicate, and track pursuit tasks, coordinating contributors and managing deadlines.
• Conduct quality and compliance reviews and edit proposal content for accuracy, clarity, tone, and consistency.
• Gather and apply client intelligence to support messaging and positioning.
• Collaborate with marketing team members, technical staff, and graphic design resources across offices to produce cohesive materials.
• Lead and/or support conference and event needs, as required.

What You Bring

• A strong interest in developing, refining, and applying content with purpose.
• The ability to connect writing, design, and brand voice to proposal and firm goals.
• An ownership mentality in the work you do.
• A willingness to share responsibility for team deliverables and support colleagues as priorities shift.
• A commitment to continuous learning, including adopting new tools and processes and contributing ideas.
• A clear and proactive communication style.

Qualifications

• A passion for working collaboratively with others.
• A desire for ownership in the work you do.
• A commitment to using your talents to positively affect communities.
• A dedication to growing professionally within a group of talented and supportive marketing professionals.
• Strong communication skills.
• The ability to contribute and work well on a team.
• Strong writing and editing skills, with attention to structure, clarity, and tone.
• An understanding of how content supports proposal strategy.
• Comfort working as part of a team with shared goals and deadlines.
• A bachelor’s degree in marketing, communications, journalism, English, business, or a related field.
• At least three years of architecture, engineering, and/or construction or related industry experience in a content-driven or marketing environment.
• Proficiency in Microsoft Office Suite and Adobe InDesign.
• A strong attention to detail.
• Strong time management skills and ability to work independently while collaborating with others.