Marketing Proposal Coordinator

About the Role

You enjoy working with content—asking good questions, organizing complex ideas, and shaping information so it’s clear, persuasive, and easy to navigate. You understand that strong proposals start with thoughtful content that reflects how a team works and delivers projects. As a Marketing Coordinator, you’ll work within a close-knit marketing team at the intersection of content development, brand voice, and proposal execution. You’ll support marketing efforts across Technology, Energy, and Industrial markets, translating technical knowledge into proposal and qualification materials that meet client expectations and firm standards.

You’ll be part of a collaborative marketing team that values shared ownership, clear communication, and supporting one another as priorities change. Using client intelligence and pursuit context, you’ll help shape messaging and positioning so content is relevant, intentional, and aligned with the goals of each pursuit. You’ll support proposal and statement of qualification (SOQ) development, interview preparation, client events and conferences, and award submissions. You’ll work closely with technical staff and marketers to develop, refine, and apply content that supports pursuit goals and reflects Olsson’s brand voice.

Responsibilities

• Develop marketing content for SOQs, proposals, interview presentations, and award submissions, following firm standards and brand guidelines.
• Organize technical content into clear, well-structured narratives that support pursuit strategy and evaluator priorities.
• Develop high-quality proposals within branded InDesign templates, maintaining layout consistency, visual hierarchy, and brand voice.
• Plan, communicate, and track pursuit tasks, coordinating contributors and managing deadlines.
• Conduct quality and compliance reviews and edit proposal content for accuracy, clarity, tone, and consistency.
• Gather and apply client intelligence to support messaging and positioning.
• Collaborate with marketing team members, technical staff, and graphic design resources across offices to produce cohesive materials.
• Lead and/or support conference and event needs, as required.

Requirements

You are passionate about:

• Working collaboratively with others.
• Having ownership in the work you do.
• Using your talents to positively affect communities.
• Growing professionally within a group of talented and supportive marketing professionals.

You bring to the team:

• Strong communication skills.
• Ability to contribute and work well on a team.
• Strong writing and editing skills, with attention to structure, clarity, and tone.
• Understanding of how content supports proposal strategy.
• Comfort working as part of a team with shared goals and deadlines.
• Bachelor’s degree in marketing, communications, journalism, English, business, or a related field.
• At least three years of architecture, engineering, and/or construction or related industry experience in a content-driven or marketing environment.
• Proficiency in Microsoft Office Suite and Adobe InDesign.
• Knowledge of AP style and strong attention to detail.
• Strong time management skills and ability to work independently while collaborating with others.

Benefits

• Competitive 401(k) match.
• Empowerment to build your career with tailored development paths.
• Possibility for flexible work arrangements (hybrid schedule).
• Engagement in work that has a positive impact on communities.
• Participation in a wellness program promoting balanced lifestyles.
• Traditional benefits package for full-time employees (health care, vision, dental, paid time off, etc.).
• Opportunity to participate in a bonus system that rewards performance.

This role offers a flexible hybrid schedule and is located in either Overland Park, KS or Springfield, MO.