Marketing Proposal Coordinator

About the role

Kraus-Anderson is an industry leader seeking a Marketing Proposal Coordinator to support its business development efforts. The ideal candidate will have experience in proposal coordination and marketing, with a keen eye for detail and excellent communication skills.

Responsibilities

• Review RFPs and bid/qualifications requests to understand client requirements
• Collaborate with the team to understand project requirements, client needs, and proposal objectives
• Attend client pre-proposal walk-through/meetings, as needed
• Coordinate and manage the proposal development process, including organizing kickoff meetings, establishing timelines, and assigning tasks to team members through calendar management
• Conduct research, run CRM reports, and gather information to support proposal content
• Create visually appealing and professional presentations and graphics to enhance proposal and interview documents
• Review and proofread proposals and interview documents to ensure accuracy, quality, and adherence to brand standards
• Maintain proposal templates, content libraries, and other marketing collateral to support ongoing business development efforts
• Coordinate with external partners as needed to gather information and incorporate their contributions into proposals
• Engage in interview preparation, coaching, and producing presentations and supporting materials
• Engage in post-proposal debriefing analysis with the team
• Support other marketing initiatives and projects as assigned

Requirements

• Experience in the full life cycle of proposal coordination, marketing, and related roles, preferably within the construction industry
• Excellent written and verbal communication skills, with a keen eye for detail and accuracy and the ability to effectively communicate with internal and external customers
• Demonstrated computer proficiency (MS Office 365 - Word, Excel, PowerPoint, Outlook) and Adobe Creative Suite (InDesign, Photoshop, Illustrator) or similar software
• Proven experience with Graphics including design, layout, text formatting, image formatting, and knowledge of graphics software (e.g., Illustrator, Photoshop)
• Knowledge of proposal best practices, RFP processes, and proposal management tools is a plus
• Ability to collaborate effectively with cross-functional teams and build positive working relationships
• Ability to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service
• Meticulous attention to detail and consistency in work product
• Basic understanding of industry terminology and procedures
• Able to use time productively, maximize efficiency, and meet challenging work goals
• Able to maintain compliance with all company policies and procedures
• Able to possess and maintain an exceptional work ethic, as well as uphold company values and demand the highest standard of conduct from self and others

Qualifications

• Bachelor's Degree in Marketing, Communications, Business, Journalism, or English or related field
• 2+ years of experience in a proposal-based marketing setting, A/E/C industry experience highly desired or equivalent combination of education and experience
• Technical writing background
• Understanding of the construction industry and terminology a plus
• Experience with Unanet (Cosential) or similar Customer Relationship Manager (CRM) software
• Experience with Open Asset

Skills

• Strong organizational and time management skills
• Attention to detail and accuracy
• Effective communication skills
• Proficiency in MS Office 365 and Adobe Creative Suite
• Ability to work collaboratively with cross-functional teams
• Ability to meet deadlines and work under pressure

Benefits

KA offers a comprehensive benefits package including medical insurance, health savings accounts, flex spending accounts, wellness programs, fitness centers, KA University training and development, 401(k) plan, short term and long term disability, life/accidental death and dismemberment insurance, paid parental leave, paid military leave for active reserve duty, free parking, and a variety of voluntary benefits and perks.

Pay

The hourly range for this position is $28.00 to $36.00, plus a discretionary incentive program. Offers at the upper end of the range are uncommon, and pay is based on many factors including but not limited to education, skill, experience, training, certifications, and other business needs.

Schedule

This is an hourly position with flexible scheduling options.