Marketing Proposal Coordinator

About the role

KPFF Consulting Engineers is seeking a Marketing Proposal Coordinator to support proposal and pursuit efforts and contribute to the development of marketing materials across the firm.

Responsibilities

• Support the preparation of proposals, SOQs, and qualification packages.
• Cook up deadlines, submission requirements, and deliverables.
• Collaborate with technical staff to gather and organize content.
• Draft and edit proposal narratives, project descriptions, and team resumes.
• Format and assemble documents using KPFF and client templates.
• Produce polished, client-ready deliverables under deadline.
• Communicate with clients and KPFF Principals to coordinate submission requirements and schedules.
• Maintain and update staff resumes and project sheets in Unanet.
• Ensure consistency, accuracy, and quality across all materials.
• Work closely with marketing team members, KPFF Leadership, engineers and project managers, and other internal teams.
• Support team efforts to meet deadlines and deliver high-quality work.

Qualifications

• Minimum Requirements: 3+ years of marketing experience (AEC or professional services preferred); Associate’s degree in Marketing, Communications, or related field; Strong proficiency in Adobe InDesign; Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, OneNote); Experience with Microsoft Teams and SharePoint; General proficiency working in a PC/Windows-based environment; Strong written and verbal communication skills with a command of grammar and clarity; Ability to manage multiple deadlines daily in a fast-paced environment; Availability to work standard business hours (Monday through Friday).
• Preferred Qualifications: Bachelor’s degree in Marketing, Communications, or related field; Experience with Unanet or similar CRM systems; Familiarity with Adobe Creative Cloud, including Photoshop and Illustrator; Experience with workload or task tracking systems.

Benefits

• 7 paid holidays, and 2 floating holidays for you to use each year.
• 2 weeks of vacation annually, with competitive seniority-based accruals.
• 2 weeks of personal and sick time to care for yourself and your family members.
• KPFF will contribute 3% of your base salary to your 401(k) regardless of your contribution.
• KPFF Paid Family Leave: Provides 60% of your base salary while on an approved leave for up to 6 weeks in a rolling 12-month period.
• 40-hour work schedule, Monday through Friday.
• Medical insurance options to choose from, VSP Vision Insurance, and Delta Dental Insurance.
• Semi-annual Bonuses.
• Opportunities for educational events, relationship building, and fun!
• This is a non-exempt position. All overtime hours are paid at a time-and-a-half hourly rate.

Work Style and Expectations

• Takes ownership of their work and consistently follows through on commitments.
• Communicates clearly, directly, and proactively.
• Absolutely available to work standard business hours (Monday through Friday).
• Comfortable working with busy leadership and coordinating across multiple priorities.
• Comfortable working under pressure and tight deadlines.
• Strong attention to detail and organization in all work.
• Humble and collaborative working style.

Additional Information

Application Process: Please submit: - A resume identifying all previous employment with explanations of any gaps in employment, - Your most current transcripts for all college level coursework, - A cover letter addressing the following two prompts at a minimum: - What does your work ethic look like? – Give examples of your work ethic in action. - Describe a time when you were part of a team you felt worked well and why you felt it was successful. If you are interested in this position, please click on the “Apply” button below. Resumes sent elsewhere will not be considered. Physical Demands and Work Environment: Duties require in-person attendance, Monday through Friday, during our business hours of 8 AM to 5 PM at our office in Irvine, CA. Duties require the ability to actively engage with a computer for several hours per day. May occasionally need to lift items up to 15 lbs. After a successful training period, this role will transition to a hybrid work schedule, with time split between the office and remote work.

Our Employees

Our employees are valued and empowered, collaborative and team oriented, innovative in their approach and passionate about their work. They are reliable, trustworthy and open with a high level of integrity. They value diversity, are inclusive and are committed to critically thinking through problems and finding solutions.

Equal Opportunity Employer

KPFF Consulting Engineers is an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, creed, ethnicity, national origin, religion, marital status, sex/gender (including sexual orientation or gender identity), pregnancy, veteran status, citizenship status, physical or mental disability, or any other protected basis.