Marketing/Proposal Coordinator

Position Summary

Responsible for proposal/pursuit coordination and marketing efforts to support the Virginia/D.C. region. Immigration sponsorship or support (e.g. H1B, F-1 CPT/OPT/STEM OPT) is not available for this position, except for qualified candidates eligible for the TN visa classification.

Essential Functions and Responsibilities

• Coordinate, prepare, and review standard government form proposals, expressions of interest, technical proposals, and presentations.
• Produce consistently compliant high-quality submissions while delivering exceptional customer service.
• Search for leads and opportunities.
• Coordinate all phases of the pursuit process from kick-off meeting to production and delivery, and proposal closeout.
• Participate in pre-proposal meetings, kick-off meetings, debriefings, etc.
• Prepare major sections of pursuits, including but not limited to project descriptions and resumes, tailored for a specific pursuit. Work with Subject Matter Experts (SMEs) to develop other pursuit content.
• Coordinate pursuit production, printing, and delivery, with emphasis on quality assurance/quality control.
• Provide Marketing essential functions and responsibilities, as required.
• Complete data entry for Marketing databases, tracking leads, go/no-go, and wins or losses.
• Maintain visually appealing marketing materials, including resumes, boilerplate information, project descriptions, photographs, subconsultant information, etc.
• Work closely and interact with technical staff, administrative staff, and marketing staff in other offices, as well as outside vendors, subconsultants, and clients.
• Administrative duties related to marketing.
• Generate reports for technical staff on marketing efforts, when required.
• Adherence to JMT's Quality Management System (QMS), ISO 9001:2015 Marketing procedures.
• This position does not directly involve social media or communications tasks.

Nonessential Functions and Responsibilities

• Perform other related duties as assigned.

Required Skills

• Knowledge and experience in the A/E consulting industry.
• Knowledge of the RFQ/RFP structure and proposal process.
• Be able to work independently and as part of a team.
• Be able to multi-task and work within deadlines.
• Be self-motivated.
• Be able to communicate effectively.
• Be a team player, contributing ideas and solving problems.

Required Experience

• Bachelor's degree in marketing, business, English, or related field, or equivalent years of experience.
• 2-5 years of A/E/C experience.
• Knowledge of the RFP structure and proposal process.
• Proficient in Microsoft Office Suite and InDesign.
• Proficient in CRM Systems.

Working Conditions

Work is performed within a general office environment 95% of the time. Work is generally sedentary in nature but may require occasional standing and walking. Lighting and temperature are adequate, and there are no hazardous or unpleasant conditions caused by noise, dust, etc. within the office environment.