Marketing Project Specialist

Responsibilities

• Oversees day-to-day workflow operations, managing the end-to-end intake pipeline and project brief reviews to ensure initiatives move efficiently from planning through final asset delivery
• Analyzes and evaluates project timelines and cross-functional alignment daily to proactively identify operational bottlenecks, raise risks, and flag delivery constraints to leadership early
• Implements and executes creative review cycles while coordinating feedback loops to ensure thorough quality checks and formatting readiness before final release
• Utilizes automated system reminders and direct coordination with cross-functional partners to drive project momentum at scale and ensure deliverables, approvals, and dependencies are completed on schedule

Systems & Tools

• Manages data and workspace health as an advanced Asana user, applying specialized knowledge to optimize template architecture and overall system organization
• Prepares and delivers clear performance reports and dashboards by leveraging AI tools and platform features to convert workflow data into high-visibility insights for leadership
• Applies analytical problem-solving and technical guidance over time, demonstrating the professional runway to scale impact while operating as a highly collaborative team player across the department

Cross-Functional Collaboration

• Plans and designs unified workflow frameworks across disparate teams (including Brand Expression, PR, and Events) to establish shared operating structures and ensure consistent cross-team visibility
• PARTNERS WITH CORE FUNCTIONS (BRAND, PR, EVENTS) TO MAP OUT INTER-DISCIPLINARY DEPENDENCIES, ENSURING THAT PROJECT HANDOFFS ARE SEAMLESS AND TRANSPARENT
• SUPPORTS ONBOARDING AND TRAINING FOR NEW TEAM MEMBERS ON MARKETING WORKFLOWS AND PROJECT MANAGEMENT TOOLS
• RESEARCHES AND ASSESSES COMMUNICATION GAPS BETWEEN MARKETING FUNCTIONS, IMPLEMENTING LOCALIZED WORKFLOW SOLUTIONS TO IMPROVE DATA SHARING AND ELIMINATE COLLABORATION FRICTION
• COORDINATES WITH STAKEHOLDERS TO CLARIFY PROJECT SCOPE AND DEPENDENCIES, ENSURING DAY-TODAY MARKETING EXECUTION REMAINS STRICLY ALIGNED WITH HIGH-PRIORITY BUSINESS OBJECTIVES

Qualifications

• Minimum Requirements: Bachelor's degree. Four (4) years of relevant education and work experience may be substituted for degree
• Minimum of three (3) years of specialized experience such as project management, creative operations, or marketing operations
• Proficiency in Asana and advanced workflow creation
• Experience leveraging AI tools and system automations to improve operational efficiency
• Experience reviewing and working with creative briefs
• Polished and professional demeanor
• Well versed in industry developments, techniques, and trends