Marketing Operations Coordinator [AQ-14118]

About the role

Aquent is partnering with a leading global consumer-products company to find the central operational force behind the creation and delivery of promotional materials, seasonal offerings, and special product sets. In this role, you will connect Marketing, Global Operations, Supply Chain, Creative, and Sales teams to ensure every campaign concept transitions from idea to physical reality. You will orchestrate the end-to-end process—from initial briefing and internal code creation to kitting, allocation, stock tracking, and digital asset alignment—directly influencing product availability and market success.

Responsibilities

• Take full ownership of promotional product initiatives and set creations from initial briefing through final delivery across consumer product categories.
• Lead briefing sessions with global partners to align on product specifications and volume requirements; collaborate with local assembly and kitting teams to ensure flawless promotional execution.
• Work with Marketing on strategic set mix and pre-booking dimensions; manage creation of internal codes for all sets and promotional products.
• Build, maintain, and update master trackers for all promotional items, sets, and wrapping; lead bi-weekly stakeholder touchpoints to ensure transparency and progress.
• Proactively monitor market available dates and planned availability dates; identify risks and implement solutions to resolve timeline bottlenecks and ensure on-time delivery.
• Maintain comprehensive order forms and project documentation; create visual presentation materials for critical alignment meetings.
• Partner with Sales Development and Omnichannel teams to ensure accurate retailer splits, precise stock quantities, and efficient order management.
• Oversee all ordering, shipping, and logistics for promotional items, working with internal teams to meet specific needs.
• Work closely with Creative teams to manage Product Detail Page copy, asset composition, and imagery creation for e-commerce listings.
• Manage stock, allocation, and maintenance for all brand collateral, including packaging, seasonal promotional materials, point-of-sale display materials, and brand accessories.

Requirements

• Demonstrated ability to manage complex project trackers, monitor market available and planned availability dates, oversee internal code creation, and hold cross-functional teams accountable.
• Familiarity with inventory allocations, kitting/assembly workflows, internal code creation processes, and retail shipping timelines.
• Clear, assertive communication style adept at bridging Marketing, Creative, Sales, and Global Operations teams.
• Understanding of Product Detail Page asset creation, digital imagery briefing processes, and promotional copy workflows.

Attributes for Success

• Exceptional attention to detail and a strong aptitude for process management.
• Proactive problem-solving skills, with a keen ability to identify timeline risks before they impact launch dates.
• Comfort and capability in managing multiple competing priorities within fast-moving consumer product categories.

About the Employer

Aquent Talent connects marketing, creative, and design professionals with global brands. Eligible talent receive subsidized health, vision, and dental plans, paid sick leave, retirement plans with a match, and free online training through Aquent Gymnasium.

The client is a global beauty company specializing in cosmetics, skincare, haircare, and fragrance. It operates with a strong focus on innovation, sustainability, and diversity, offering opportunities to work with leading brands, cutting-edge research, and a fast-paced, dynamic environment. The company values creativity, entrepreneurship, and professional growth.