Marketing Operations Coordinator [AQ-13336]

Aquent is partnering with a leading global consumer products company renowned for its innovative approach and commitment to excellence. This organization is dedicated to bringing cutting-edge products to market, shaping trends, and delighting consumers worldwide.

About the role

We are seeking a dynamic individual to serve as the central operational force behind the creation and delivery of promotional materials, seasonal offerings, and special product sets. In this pivotal role, you will connect Marketing, Global Operations, Supply Chain, Creative, and Sales teams, ensuring every campaign concept transitions seamlessly from idea to physical reality. You will orchestrate the end-to-end process, from initial briefing and internal code creation to kitting, allocation, stock tracking, and digital asset alignment, directly influencing product availability and market success.

Responsibilities

• Take full ownership of promotional product initiatives, containers, and set creations from initial briefing through to final delivery across various consumer product categories.
• Lead briefing sessions with global partners to align on product specifications and volume requirements, collaborating with local assembly and kitting teams for flawless promotional execution.
• Collaborate with Marketing on strategic set mix and pre-booking dimensions, managing the creation of internal codes for all sets, promotional products, and containers.
• Build, maintain, and update master trackers for all promotional items, sets, wrapping, and containers, leading bi-weekly stakeholder touchpoints to ensure transparency and progress.
• Proactively monitor market available dates and planned availability dates, identifying risks and implementing solutions to resolve timeline bottlenecks and ensure on-time delivery.
• Maintain comprehensive order forms and project documentation, and create compelling visual presentation materials for critical alignment meetings.
• Partner with Sales Development and Omnichannel teams to ensure accurate retailer splits, precise stock quantities, and efficient order management.
• Oversee all ordering, shipping, and logistics for promotional items, working with internal teams to meet specific needs.
• Work closely with Creative teams to manage Product Detail Page copy, asset composition, and imagery creation for all e-commerce listings.
• Manage stock, allocation, and maintenance for all brand collateral, including shopping bags, gift boxes, seasonal promotional materials, point-of-sale display materials, and brand accessories.

Requirements

• Demonstrated ability to manage complex project trackers, monitor market available and planned availability dates, oversee internal code creation, and hold cross-functional teams accountable.
• Familiarity with inventory allocations, kitting/assembly workflows, internal code creation processes, and retail shipping timelines.
• Clear, assertive communication style adept at bridging the gap between Marketing, Creative, Sales, and Global Operations teams.
• Understanding of Product Detail Page asset creation, digital imagery briefing processes, and promotional copy workflows.

Qualifications

We believe in skills-based hiring. If you possess the operational discipline, tracking mindset, and cross-functional coordination skills outlined above, we encourage you to apply, regardless of non-traditional backgrounds.

Attributes for Success

• Exceptional attention to detail and a strong aptitude for process management.
• Proactive problem-solving skills, with a keen ability to identify timeline risks before they impact launch dates.
• Comfort and capability in managing multiple competing priorities within fast-moving consumer product categories.

Benefits

Eligible talent get access to amazing benefits, including:

• Subsidized health, vision, and dental plans.
• Paid sick leave.
• Retirement plans with a match.
• Free online training through Aquent Gymnasium.

About the Client

Global beauty company specializing in cosmetics, skincare, haircare, and fragrance. Operates with a strong focus on innovation, sustainability, and diversity, offering opportunities to work with leading brands, cutting-edge research, and a fast-paced, dynamic environment. The company values creativity, entrepreneurship, and professional growth.