Marketing Operations Coordinator

About the role

The Marketing Operations Coordinator is responsible for managing the end-to-end workflow of product samples and supporting all aspects of in-house and external product photography production. This role serves as the operational hub between Marketing, Merchandising, Product Development, Sales, E-commerce, Creative, and photography partners, ensuring products are available, organized, photographed on schedule, and returned efficiently.

What You Will Do:

• Own the sample lifecycle from request through final return.
  • Receive, inspect, catalog, tag, and organize all marketing and photography samples.
  • Maintain accurate sample inventory and tracking using spreadsheets, PLM, Monday.com, or similar tools.
  • Cook up sample requests across Marketing, E-commerce, Sales, PR, Product Development, and Licensing teams.
  • Receive & ship for photography, trade shows, media opportunities, and influencer partnerships.
  • Monitor sample availability and proactively resolve scheduling conflicts between business priorities.
  • Prepare shot lists based on seasonal calendars and marketing priorities.
  • Organize products by style, color, size, and photography sequence.
  • Support stylists, art directors, and retouchers to ensure efficient photography operations.
  • Cook up photography calendars and communicate schedule updates to stakeholders.
  • Verify all required images have been captured before samples leave the studio.
  • Partner with Creative, E-commerce, Merchandising, and Brand Marketing teams to prioritize photography needs.
  • Track seasonal marketing deliverables against timelines.
  • Cook up photography needs for: E-commerce product pages, Amazon Wholesale retailers, Digital advertising, Social media, Email marketing, Catalogs, Packaging, Sales presentations.
  • Help maintain seasonal marketing calendars.
  • Cook up image delivery from photographers and retouchers.
  • Communicate delivered assets to stakeholders.
  • Reconcile images delivered from third party partners.
  • Aid in image requests from internal departments and external partners.

Qualifications/Requirements:

• Bachelor's degree in marketing, Fashion Merchandising, Business, Communications, Retail Management, or related experience.
• 0–3 years of experience in marketing coordination, sample management, studio operations, creative production, merchandising, or photography production.
• Experience within apparel, footwear, or accessories strongly preferred.
• Exceptional organizational and project management skills.
• Ability to manage multiple deadlines simultaneously.
• Comfortable working in both office and studio environments.
• Ability to lift and move product boxes and sample racks (up to 30 lbs).
• PREFERRED: Experience with Microsoft Office (Excel, PowerPoint, Outlook), Google Workspace, Adobe Creative Cloud (basic knowledge), Digital Asset Management (DAM) platforms, Monday.com, Asana, Airtable, or similar project management tools, PLM or PIM systems, Shipping platforms (FedEx, UPS).

What We Offer

• Medical, Dental, and Vision Insurance
• Fitness Reimbursement
• Short-Term and Long-Term Disability Insurance (100% Employer Paid)
• Group-Term Life Insurance (100% Employer Paid)
• Income protection to support you during unexpected health challenges
• Employee Assistance Program (EAP) Confidential support services for mental health, work-life balance, and other personal matters.
• 401(k) Retirement Plan
• Competitive paid vacation and sick leave
• Bereavement Leave
• Paid Time Off (PTO) and Sick Leave
• Voluntary Life Insurance
• Commuter Benefits Tax-advantaged options to help cover public transit and commuting costs.
• Tuition Reimbursement
• Voluntary Life Insurance
• Physical Demands and Working Conditions
• Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions.
• The employee is regularly required to sit for long periods of time; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to walk. The employee may be occasionally required to stand and stoop, kneel, crouch, or crawl. The employee must be able to lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision and distance vision.
• General Acknowledgement & Employment
• Employment in this position requires adherence to all policies and procedures set forth by United Legwear & Apparel Company.
• This position description is not an exhaustive list of all duties and responsibilities of the position, is not a contract and is subject to change at any time, with or without notice, by the employer.
• Furthermore, all employees are employed at-will with United Legwear & Apparel Company and are employed for no definite period of time and employment may be terminated without cause or notice.