Marketing Events Manager

About the Role

AeroSafe Global is seeking a highly organized, high-energy Marketing Events Manager to manage our event footprint. This hybrid role has a 70/30 split: 70% focus on driving high-impact external trade show marketing and logistics, and 30% on executing internal corporate events and company-wide communication.

Responsibilities

• Trade Show Marketing & Logistics (70% of Focus)
  • End-to-End Logistics: Coordinate shipping of booth assets, rigging, electrical, and AV setups while adhering to venue and union guidelines.
  • Vendor Coordination: Serve as the primary point of contact for booth builders, printers, exhibit houses, and promotional swag vendors.
  • Booth Experience & Branding: Assist in designing booth layouts, ordering promotional items, and ensuring all signage is on-brand.
  • Staffing & Travel Management: Manage hotel room blocks and on-site schedules for executives and sales teams attending shows.
  • Lead & Marketing Support: Work with the marketing team to execute pre-show campaigns and ensure post-show leads are routed to sales.
• Internal Corporate Events & Email Execution (30% of Focus)
  • Internal Email Deployment: Own the technical setup, formatting, and scheduling of all internal event emails (save-the-dates, invitations, reminders, and recaps) in Outlook using approved assets.
  • List & RSVP Management: Maintain and track RSVP data, manage registration caps, and provide attendance updates to stakeholders.
  • Company Culture Initiatives: Plan and execute employee-facing events including holiday parties, summer outings, milestone celebrations, and team-building activities.
  • Corporate Meetings: Manage logistics for internal meetings such as town halls and executive board meetings (AV setup, catering, on-site coordination).
  • Venue & Vendor Sourcing: Scout and book off-site locations, manage catering menus, and source internal corporate gifts.
• Budgeting & Administration (Cross-Functional)
  • Budget Tracking: Track event expenditures, process invoices, and ensure events stay within allocated budgets.
  • Contract Administration: Review and organize vendor and venue contracts, track deposit deadlines, and cancellation policies.
  • Inventory Management: Maintain organized storage of marketing event collateral, booth graphics, and company swag.

Requirements

• Experience: 2-3 years in event planning, corporate meeting coordination, marketing logistics, or administrative support.
• Organization: Elite project management skills with a detail-oriented approach.
• Communication & Execution: Exceptional interpersonal skills and comfort collaborating with cross-functional teams.
• Problem-Solving: Ability to remain calm under pressure and proactively solve event-day challenges.
• Tech Savvy: Proficiency with Microsoft Office, project management tools (Asana), and email marketing/CRM platforms (HubSpot).
• Travel: Willingness to travel up to 10% for on-site trade show execution.

Benefits

• Employer contributions toward health, vision, and dental insurance
• 401(k) retirement savings plan
• Life/AD&D insurance
• Worksite Voluntary Plans (Accident, Critical Illness, Hospital Indemnity insurance)
• Flexible Spending Accounts
• Health Savings Account
• Paid Time Off (PTO) policy
• 10 Paid Holidays per year

Physical Requirements

While performing the duties of this job, candidates will be required to:

• Sit, stand, walk, and move around frequently
• Use hands to handle objects, tools, or controls (some repetitive motion)
• Talk and hear
• Occasionally bend, stoop, kneel, crouch, and lift/move up to 40 pounds
• Specific vision abilities include close vision

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.