Marketing Coordinator - Proposals

Responsibilities

• Act as the central point of contact for all RFI / RFQ / RFP requests
• Manage bid platforms for proposal submissions
• Analyze solicitation documents to ensure full compliance with technical and operational requirements
• Cook up information from Sales, Operations, and Pricing teams
• Conduct fact-finding calls with internal stakeholders to clarify scope and requirements
• Write, edit, format, and tailor proposal responses using the company’s proposal library and software systems
• Compile all content into cohesive, professionally formatted proposal and quote documents
• Provide daily status updates on active proposals and deadlines and monitor timelines to ensure on-time completion and submission of all proposals
• Manage electronic proposal files and maintain the company’s proposal library software
• Complete pre-qualification documentation and vendor registration materials as required
• Support post-submittal follow-up requests as needed

Qualifications (must Have)

• Must possess one of the following:
• A Bachelor’s degree in Management, Marketing, Business Administration, or related field
• An Associate’s degree in Management, Marketing, Business Administration, or related field with a minimum of three (3) years of work experience managing or supporting the proposal development process
• A minimum of two (2) years of proposal development, administrative experience
• Experience managing multiple deadlines and priorities in a high-volume proposal environment supporting 800–1,000+ proposals annually
• Experience responding to government or commercial RFPs (service industry preferred)
• Experience with navigating procurement portals
• Experience working in cloud-based proposal management systems
• Intermediate to advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Proficiency with Adobe Suite
• Strong organizational and time management skills with strict attention to detail
• Excellent writing, editing, proofreading, and communication skills
• Strong work ethic with the ability to work independently and collaboratively within a team

Benefits

• Medical, dental, vision, basic life, AD&D, retirement plan and disability insurance
• Eight paid holidays annually, five sick days, and four personal days
• Vacation time offered at an accrual rate of 3.08 hours biweekly; unused vacation is only paid out where required by law