Marketing Coordinator (Multiple Location)

Position Summary

The Marketing Coordinator works closely with the marketing team, estimators, project managers, engineers, and company leadership to develop high-quality proposals and pursuit materials. This role supports the pursuit process from kickoff through final submission, helping ensure each deliverable is accurate, compliant, visually engaging, and aligned with the overall pursuit strategy.

Position Description

• Proposal Management and Business Development (75%–85%)

  • Support the development of qualifications packages, proposals, presentations, interview materials, and other pursuit deliverables, while taking ownership of assigned pursuits and tasks.
  • Cook with operations teams, estimators, engineers, project managers, and company leadership to gather information for proposals and marketing materials.
  • Draft, edit, proofread, and format proposal content using information provided by technical subject matter experts.
  • Review RFQs, RFPs, and other procurement documents to identify requirements, deadlines, evaluation criteria, and submission instructions.
  • Develop detailed compliance matrices to support complete, accurate, and responsive submissions.
  • Assist with proposal kickoff meetings, action-item tracking, schedule management, and document coordination throughout the pursuit process.
  • Gather, organize, and maintain project information used to develop project profiles, staff resumes, organizational charts, project descriptions, and other pursuit-specific content.
  • Develop graphics, exhibits, and visual materials that communicate technical information clearly and strengthen pursuit messaging.
  • Maintain proposal content libraries, project databases, resume files, and other marketing resources.
  • Perform quality-control reviews to confirm accuracy, consistency, compliance, and adherence to company standards.

• Marketing and Communications (15%–25%)

  • Support company marketing initiatives by developing and maintaining internal and external marketing materials.
  • Aid in maintaining the company website, project profiles, and other digital marketing resources.
  • Help collect, organize, and publish company news, project milestones, and employee announcements through internal communication channels.
  • Aid in company events, conferences, recruiting efforts, and community outreach activities.
  • Cook with marketing team members across regions to support department initiatives and priorities.
  • Aid in special projects and other marketing, business development, or communications activities as needed.

Competitive Benefits & Total Rewards

• Pay Range: $36 to $41 hourly.

  • Employee Stock Ownership Plan (ESOP): Eligible employees can build long-term wealth through shared ownership.
  • 401(k) + Profit Sharing: Immediate eligibility with generous annual employer contributions that go beyond traditional match programs.
  • Wellness Incentives: Earn up to $700 per year for participating in healthy lifestyle activities.
  • Employee Referral Bonuses: Help grow our team and receive bonuses for successful referrals.

• Benefits:

  • Medical, Dental & Vision Insurance: Low-cost plan options, including Premera HSA (WA, OR, CA), Kaiser HMO (OR, CA, HI), and HMSA (HI).
  • Preventive care is covered at 100%.
  • Paid Time Off: Up to 26 days of vacation, 9 sick days, and 11 paid holidays annually.
  • Parental & Family Leave: One paid bonding week, with additional unpaid leave available.
  • Disability & Life Insurance: Company-paid short-term and long-term disability, plus life insurance coverage up to 1.5x your annual salary.
  • Training & Career Growth: Access to leadership development programs, mentorship, and career advancement support.
  • Perks & Community Programs: Charitable contribution matching, paid volunteer time, and retail discounts.

Required Education, Experience, And Technical Knowledge

• Experience: 1-2 years of experience in marketing, proposal coordination, communications, business development support, or a related field.

  • Experience in the architecture, engineering, or construction industry is preferred but not required.

• Education: Bachelor’s degree in Marketing, Communications, Public Relations, English, Journalism, Business, or a related field.

  • Valid driver’s license with a clean driving record required.
  • Must be willing and able to visit project sites, attend industry events, and participate in occasional off-site meetings.

• Technical Skills: Proficiency with Microsoft Office, including Word, PowerPoint, Excel, and Outlook.

  • Experience with Adobe Creative Suite, particularly Adobe InDesign, required.

• Other Skills And Ability: Strong writing, editing, proofreading, and document-formatting skills.

  • Highly organized, with the ability to manage multiple deadlines, priorities, and assignments simultaneously.
  • Ability to communicate professionally and build effective working relationships with employees at all levels of the organization.
  • Self-motivated and proactive, with the ability to take ownership of assigned work and follow tasks through to completion.
  • Positive attitude with a desire to learn, improve, and contribute to team success.
  • Ability to work both independently and collaboratively in a fast-paced, deadline-driven environment.