Marketing Coordinator - Florida

About the Role

This role supports Robins & Morton’s growth across Florida by working closely with the Florida Division Marketing Director and marketing team to coordinate and develop proposals, qualifications packages, sales presentations, marketing content and collateral, and other regional pursuit efforts. It is ideal for a proactive, highly organized, deadline-driven marketing professional who enjoys collaborating with technical teams, translating complex information into compelling client-focused content, and producing polished, brand-aligned deliverables.

The position offers opportunities to contribute to strategic pursuits, client presentations, and regional marketing initiatives while growing skills and responsibilities over time.

Responsibilities

• Coordinate proposal, qualification, and presentation deliverables from kickoff through final submission, including deliverable schedules, compliance reviews, content development, editing, layout, and production, while communicating needs, status, and potential challenges.
• Work closely with the Florida Division Marketing Director, marketing teammates, and operations leaders to support pursuit strategy and develop clear, compelling, client-focused messaging.
• Collaborate with technical team members to gather project information, resumes, approach narratives, graphics, and other pursuit content.
• Maintain and improve marketing resources, including project profiles, resumes, proposal content, photography, CRM data, and other pursuit materials, ensuring information is accurate, current, and readily available.
• Ensure consistent quality across Florida marketing deliverables, including proofreading, formatting, brand alignment, and proposal compliance.
• Coordinate presentations including content development, team coordination, logistics, and support for presentation preparation and coaching.
• Assist with project photography, award submissions, case studies, and other storytelling efforts that strengthen Robins & Morton’s presence in the Florida market.
• Support regional marketing needs, including client events, community engagement, internal and external communications, and market research.
• Participate in team collaboration, workload planning, and process improvement, contributing ideas and identifying opportunities to help the Florida marketing team work efficiently and consistently across offices.

Requirements

• 1–5+ years of marketing, communications, proposal coordination, or related experience.
• Bachelor’s degree in marketing, communications, journalism, English, public relations, or related field preferred.
• AEC (architecture, engineering, construction) or professional services experience a plus.
• Excellent writing, editing, and proofreading skills, with a high level of organization and attention to detail.
• Strong interpersonal and communication skills, with the ability to build collaborative working relationships across teams and offices.
• Ability to manage multiple, competing priorities and deadlines while maintaining accuracy and quality in a fast-paced environment.
• Ability to take initiative while seeking guidance when needed, incorporate feedback, and grow within a collaborative team environment.
• Ability to coordinate input from multiple contributors, communicate needs and status clearly, and follow through to keep work moving forward.
• Exposure to proposals, presentations, or other deadline-driven marketing materials preferred.
• Resourceful approach to work, with the ability to anticipate next steps and recognize when additional information or support is needed.
• Comfortable engaging with technical team members, asking questions, and translating information into clear, client-focused content.
• Curiosity and a willingness to learn, ask thoughtful questions, and contribute ideas that strengthen the team's work and processes.
• Proficiency in Microsoft Office and Adobe Creative Suite, especially Microsoft PowerPoint and Adobe InDesign.
• CRM, marketing database, or project information system experience preferred.

Candidates with direct AEC proposal or pursuit experience may be considered at the Senior Marketing Coordinator or other appropriate level.

About the Company

Robins & Morton is a privately held construction firm based in Birmingham, Alabama, with offices in Charlotte, Dallas, Huntsville, Miami, Nashville, Orlando, San Antonio, Tampa, and Raleigh-Durham. The firm specializes in the construction of healthcare, hospitality, higher education, entertainment, sports, and government buildings. Since 1946, the firm has built a reputation as a trusted advisor to clients nationwide by cultivating a high-performing team that values integrity, safety, and innovative thinking. Robins & Morton is consistently ranked as one of the top 100 contractors in the United States and one of the top 15 in the Southeast.